Athletics Administrative Assistant

Overview

Title: Athletics Administrative Assistant

Agency: Tidewater Community College

Location: Portsmouth - 740

FLSA: Nonexempt

Hiring Range: $16.50 per hour, part time

Full Time or Part Time: Part Time

Additional Detail

Tidewater Community College has served South Hampton Roads – both students and employers – for 50 years. It has grown from 1 campus into a regional educational and economic force. TCC is the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 28,000 students in 2019-20. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College (TCC) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions.

The college had 3,203 graduates in , 40 percent of whom pursued degrees that would let them transfer to 4-year institutions. Of South Hampton Roads residents enrolled in higher education 36% enrolled ’s institutional accreditation is affirmed through 2027 by the Southern Association of Colleges and Schools Commission on Colleges.

Position Summary:

The Athletics Administrative Assistant provides comprehensive administrative and operational support to the Director of Athletics and Intramural Sports. This role is essential for ensuring smooth day-to-day operations of the Athletics program, including managing procurement and financial processes, coordinating logistics for athletic events, and serving as a liaison between internal departments and external partners. The position supports student-athlete success and helps maintain compliance with institutional and NJCAA requirements.

• Administrative Support: Manage calendars, schedule meetings, and coordinate travel arrangements for athletic teams and staff.
• Assist Director of Athletics and Intramural Sports in coordinating and planning game schedules, contracts, and home/away athletic events.
• Serve as the primary point of contact for Athletics-related inquiries.

• Procurement and Financial Coordination: Oversee procurement processes, including eVA requisitions and vendor transactions.
• Process invoices and communicate with Finance, Institutional Advancement, and campus business offices to ensure timely payments.
• Assist with cash advances, credit card transactions, and monthly financial reporting.

• Communication and Liaison: Coordinate with internal departments for athletic operations.
• Make administrative calls and follow up on reservations, approvals, and service requests.

• Game Day and Event Support: Arrange meal orders, transportation, and security for athletic events.
• Support logistics for volunteer and community engagement activities.

• Compliance and Recordkeeping: Maintain accurate records of financial transactions, vendor agreements, and scheduling.
• Support Director of Athletics and Intramural Sports in ensuring adherence and compliance of college policies and NJCAA guidelines.

• Other duties as assigned by the Director of Athletics and Intramural Sports

• Previous administrative experience, preferably in athletics or higher education.
• Experience with procurement systems (eVA or similar) and financial processes.
• Strong organizational, time-management, and project management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and database systems.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong problem-solving, critical thinking, and customer service skills.
• Ability to organize, prioritize, and manage multiple tasks effectively.
• Knowledge of policy and procedure interpretation and application.
• Ability to maintain confidentiality and handle sensitive information.

• Knowledge of People Soft systems.
• Experience working with community college students and the general public.
• Familiarity with NJCAA compliance and college athletics operations.
• Experience coordinating events and travel logistics.
• Knowledge of budget tracking and vendor management.