Administrative Analyst Portsmouth, VA

The Administrative Analyst provides high-impact administrative support to C‑suite executives while helping manage day-to-day office operations and leading key marketing and branding activities. This role is ideal for a proactive, highly organized professional who can balance executive‑level coordination, office management, and hands‑on marketing execution—including social media and brand‑aligned communications.

• Provide direct administrative support to assigned C‑suite executive(s), including calendar management, scheduling, meeting coordination, and travel arrangements.
• Prepare agendas, briefing materials, presentations, and correspondence; capture meeting notes and track follow‑ups/action items.
• Coordinate internal and external communications on behalf of executives with professionalism and discretion.
• Support leadership meetings, board/customer visits, and special events—including logistics, materials, and onsite coordination.
• Maintain confidentiality and exercise sound judgment when handling sensitive business information.

• Serve as a primary point of contact for office needs and administrative processes (supplies, vendors, office equipment, conference rooms, workplace readiness).
• Coordinate facility‑related requests and troubleshoot day‑to‑day issues to ensure a professional, well‑functioning office environment.
• Support onboarding logistics for visitors and new hires (badging coordination, workspace readiness, welcome materials), as applicable.
• Help streamline administrative workflows—developing trackers, SOPs, templates, and simple reporting to improve efficiency.
• Maintain organized digital and physical filing systems and ensure document control practices are followed.

• Support Fairlead’s marketing and branding execution in alignment with leadership priorities and brand standards.
• Manage social media posting cadence (e.g., Linked In) including drafting content, coordinating approvals, scheduling posts, and tracking engagement.
• Collect and develop content for marketing channels: employee spotlights, project milestones, community involvement, recruiting campaigns, and event coverage.
• Coordinate basic creative deliverables (flyers, graphics, simple videos) using internal tools and/or external vendors.
• Maintain and organize brand assets (logos, templates, photo library, messaging) and ensure consistent usage across materials.
• Assist with internal communications as needed (announcements, newsletters, leadership updates) to reinforce culture and brand.

• Demonstrated experience supporting marketing/communications efforts, including social media management (professional/business accounts preferred).
• Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); comfort learning new tools quickly.
• Excellent written and verbal communication skills with strong attention to detail.
• Proven ability to manage multiple priorities, meet deadlines, and stay organized with minimal supervision.
• High level of professionalism, discretion, and integrity.

• Familiarity with brand standards, basic graphic design tools (e.g Canva / Adobe Express), and social media platforms
• Experience with internal communications, event planning, or employer branding / marketing
• Strong analytical mindset with the ability to create trackers, dashboards, and process documentation

While performing these job duties, the employee is routinely required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; use fingers and hands to type or write; reach with hands and arms; talk or hear; taste or smell. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

This position is performed in a traditional office environment with local travel required between facilities.

Fairlead Integrated, LLC. and its subsidiaries are proud to be Equal Employ Opportunity and Affirmative Action employers (Minority / Female / Disability / Veterans).