Admin Hub Manager

Benefits

• 40 hours per week, Monday to Friday 08:00 - 16:30; flexibility may be required to cover evening and weekend working to meet business needs
• 10% discount on Cost cutter shop on site
• Free car parking
• Reduced cost use of gym on site
• Subsidised food available on site
• Access to Historic Dockyard at FMSP Portsmouth
• Families Day and other special events on site
• Sodexo rewards and benefits
• Discounts at Sodexo partner brands
• Driving required; must be over 25 and hold Full UK Driving Licence
• Must have been continuously resident in UK for last 3 years

Check local transport links at Plan Your Journey (PO1 4QT
).

Based at the Home of the Royal Navy Fleet, this is a unique opportunity to join a Global Organisation with over 430,000 staff worldwide, and provide support to our Armed Services Personnel.

Based at HM Naval Base Portsmouth, PO1 4QT
, you’ll be managing Sodexo's administration hub, including a team of 4 staff, ensuring effective administrative support is provided to the services we provide across the site.

• Oversee Kronos (Workforce) system and payroll, ensuring payroll is completed accurately and on time, discrepancies are escalated and resolved promptly by relevant managers; ensure employee and organisational data on UDC is kept accurate and coordinate updates with the regional support team.
• Ensure compliance is maintained across the establishment.
• Ensure security processes are followed for new starters and existing colleagues; support regular audits, maintain compliance with security protocols, escalating all risk to the regional support manager and working closely with the regional support team to address any issues.
• Manage the use of billing and accounting systems, both manually and working with systems such as Eproph
  
  IT; oversee account trading and cash handling processes, ensuring procedures are followed, maintaining financial integrity and compliance.
• Cash handling, which may involve the use of a company vehicle on site to visit locations across the site for cash collection.
• Resourcing and Training – work closely with managers on recruitment activities, including interview coordination and onboarding; ensure training records and p-files are maintained, with a focus on mandatory training compliance.
• Brand Compliance – uphold brand standards across the establishment, including maintaining noticeboards and signage; collaborate with the regional support manager (brand SME) to address challenges.
• Ensure completion of day‑to‑day and monthly administrative tasks, for example archiving/shredding, mileage returns, ordering stationery and uniform, and any other reasonable tasks as directed.

• Experience of working in a similar role within the service industry at a comparable level.
• Excellent numerical, verbal and written communication skills.
• Able to work on own initiative within a team environment.
• Proficient knowledge of MS Office (Word, Excel, PowerPoint and Outlook).
• Attention to detail and adherence to standards.
• Strong organisational and time management skills.
• The ability to prioritise tasks effectively and stay calm under pressure.
• Driving is required for this position; for insurance purposes you must be over 25 and hold a Full UK Driving Licence.
• Due to security requirements you must have been continuously resident in the UK for the last 3 years to apply for this position.

• Mental health & wellbeing support.
• Employee Assistance Programme for personal, legal and financial advice.
• 24/7 virtual GP & lifestyle rewards.
• Discounts for you & family.
• Financial tools & retirement plan.
• Cycle to Work & Paid volunteering day.

Ready to be part of something greater? Apply today!

Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications.