HR Operations Specialist

Why Choose Bottomline?

Are you ready to transform the way businesses pay and get paid? Bottomline is a global leader in business payments and cash management, with over 35 years of experience and moving more than $16 trillion in payments annually. We're looking for passionate individuals to join our team and help drive impactful results for our customers. If you're dedicated to delighting customers and promoting growth and innovation - we want you on our team!

We are looking for a HR Operations Specialist to win and grow with us in our Portsmouth, NH office. This is a hybrid role with at least 1 day a week in our Portsmouth office.

Candidates for this position must be authorized to work in the United States on a Full-Time/Permanent basis for any employer without restriction. Visa Sponsor ships or Transfers will not be provided for this position.

The HR Operations Specialist will provide comprehensive administrative support to the Global HR Operations Team in a dynamic, collaborative environment. Responsibilities include overseeing internal HR processes and performing general administrative functions. The ideal candidate demonstrates meticulous attention to detail, proficiency in Excel and the Microsoft Office suite, and a proven ability to manage multiple tasks independently and efficiently while maintaining a positive and professional demeanor.

• Coordinate internal employee movements with managers, HRBPs, and payroll
• Maintain and update HRIS records (department, manager, title changes)
• Ensure all required employment documentation is uploaded into HRIS system
• Support all stages of the employee lifecycle
• Prepare communications related to separation notices
• Manage onboarding processes, including background checks and offer letters
• Manage contractor process and requisition workflows, data and manage approvals within ATS
• Respond promptly to inquiries via shared mailboxes and email
• Ensure compliance with data privacy regulations and reporting controls
• Conduct regular HRIS audits and respond to compliance requests
• Provide regular HR reporting and handle ad‑hoc projects
• Manage compliance and audit requests, ensuring documentation aligns with region requirements
• Coordinate data collection for audits (401k, payroll, etc.)

• 1+ year of professional business experience, preferably in HR or Recruiting Operations
• Professional experience with ATS and HR Software (we use Greenhouse and Dayforce)
• Excellent written and verbal communication skills
• Detail‑oriented, deadline focused, and results driven
• Strong project management and multitasking abilities
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Proactive, independent, and solution‑oriented approach
• Ability to exhibit technological proficiency and effectively utilize artificial intelligence solutions
• Bachelor's degree or an equivalent combination of education and related experience
• Professional experience with Greenhouse or Dayforce is a PLUS

We welcome talent at all career stages and are dedicated to understanding and supporting additional needs. We're proud to be an equal opportunity employer, committed to creating an inclusive and open environment for everyone.