Full Charge Bookkeeper

TRIGGER(HOUSE), a fast-growing, collaborative, high-energy experiential marketing agency in Portsmouth, NH, is seeking an experienced, proactive Full-Charge Bookkeeper to join our team.

This is a full-time, hybrid role supporting multiple entities. It requires a mastery of the general ledger and a deep understanding of project/cost accounting. You will be the financial engine of the agency, managing full-cycle bookkeeping—from accounts payable and weekly payroll to complex financial reporting and tax compliance. If you are a detail-obsessed problem solver who thrives in a dynamic environment, we want to meet you.

Financial Operations & Accounts Payable
:

• Accounts Payable:
  Manage the full A/P lifecycle, including gathering approvals, coding vendor payments, and processing ACH/Wires and manual checks.
• Vendor Management:
  Onboard vendors via payment portals, collect W-9s/COIs, complete credit applications, and resolve all A/P inquiries.
• Expense Management:
  Oversee company credit card platforms (Ramp); card distribution, manage posting, coding, reconciliation, and reporting.
• Transaction review & syncing with QBO
• Manage reimbursements (including mileage)
• Manage and recover employee personal expenses charged to company accounts.

Payroll and Benefits Administration

• Weekly Payroll:
  Process weekly payroll, including timesheet review and QBO coding.
• Onboarding & Maintenance:
  Review onboarding docs, set up PTO/deductions/stipends, and manage employee profile updates (salary changes, policy increases)
• Benefits Oversight:
  Handle weekly 401k submissions, calculate insurance deductions in the HRIS, and manage the annual health/dental renewal process and census.

A/R

• Invoicing:
  Generate and send client invoices and post deposits/receipts.
• Collections:
  Produce and track A/R aging reports and notify internal teams weekly of overdue accounts.
• Compliance:
  Ensure sales, use, and income tax compliance across multiple jurisdictions.

Reconciliation and Reporting

• Month-End Close:
  Perform G/L reviews, journal entries, and monthly reconciliations for bank accounts, loans, and credit cards.
• Financial Reporting:
  Produce monthly, quarterly, and annual financial statements using QBO; maintain annual financial reporting and forecasting.
• Optimization:
  Monitor cash flow to maximize interest earnings and recommend best practices for financial operations.
• Compliance & Audits:
  Prepare/file sales tax returns, support annual Worker’s Comp audits, and process EOY 1099s and W-2s.

Dept Support

• Assist with certificate of insurance (COI) requests
• Recommend best practices and enhancements in bookkeeping and financial operations.

Required Skills & Experience

• Experience:
  
  5+ years of full-charge bookkeeping experience (Agency or Multi-entity experience preferred).
• Technical Mastery: 2+ years of Quick Books Online mastery, specifically using Classes and Projects for job costing.
• Tech Stack:
  Proficiency in Mac OS, Google Workspace, and ideally experience with Gusto, , and Ramp is a significant plus.
• Project accounting:
  Proven ability to manage project-based job costing and complex cost-allocation.
• Ability to work independently, troubleshoot complex payroll/tax issues, and "gently but firmly" chase down approvals from a busy internal team.
• Location:
  
  Ability to work a hybrid schedule out of our Portsmouth, NH office.
• Confidentiality: A steadfast commitment to maintaining the security of the company's financial and payroll records.

Trigger House LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.