Athletics Equipment and Game Operations Coordinator

Athletics Equipment and Game Day Operations Coordinator

Job Title:

Athletics Equipment and Game Day Operations Coordinator

Department:
Athletic Game Operations

Job Code: C65525

Job category:
Full Time Staff

Terms and

Hours:

Full Time Non-Exempt hourly; generally 40 hours per week and overtime will likely be required during certain work weeks based on operational needs.

Salary Range:
Starting Hourly Wage $24.93; commensurate with experience

The Athletics Equipment and Game Day Operations Coordinator plays a vital role in ensuring athletic facilities and events operate efficiently, safely, and in alignment with departmental goals. This position oversees facility scheduling and daily operations, working closely with supervisors, academic staff, coaches, and University partners to maintain accurate calendars, optimize space usage, and deliver successful athletic events. Serving as lead game manager for assigned sports, the Coordinator ensures compliance with policies and processes while balancing both administrative responsibilities and performing physical operations.

The role reports directly to the Assistant Athletic Director for Facilities and Game Day Operations.

Facilities Scheduling & Operations

• Oversee and implement policies and processes related to athletic facility scheduling to ensure accurate calendar and schedule usage for home teams, visiting teams, and external clients is implemented for daily practices and games.
• Collaborate effectively and maintain relationships with campus partners; including but not limited to academic staff to ensure proper scheduling around class schedules, University Events staff to ensure accurate scheduling needs are met for campus events held in athletics facilities, and coaching/team staff, home and visiting, to support in the facilitation of timely and effective practice and game schedules.
• Manage campus EMS scheduling system for Athletic Teams in coordination with University and Athletics Department colleagues.
• Serve as lead game manager as assigned by supervisor for events held in athletic facilities. Coordinate the work of gameday operations staff, providing oversight and guidance for student employees, part time on call employees, game officials, security personnel, visiting team staff to meet successful game outcomes.
• Perform athletic event set‑up, teardown, and facility space turnover as required to meet event timing and scheduling requirements. Tasks may include but are not limited to setting up basketball hoops, volleyball nets, soccer goal tents, staging, chairs and table setup, and overall space adjustments to meet event demands.
• Navigate across campus to manage and transport gameday equipment and other materials using university owned vehicles.
• Serve as a facility representative and primary point of contact for external events held within athletic facilities as needed.
• Troubleshoot and resolve issues by conducting critical analyses of assigned areas and programs. Apply technical and professional knowledge to identify, address, and prevent problems across multiple areas.
• Follow and implement University operational policies to ensure compliance and consistent application within assigned areas and programs.
• Enforce and enhance policies and processes to improve efficiencies, effectiveness, and communications. Contribute to the development and refinement of procedures.
• Perform event services for external partners, working in collaboration with the Assistant Athletic Director for Facilities & Gameday Operations to maintain and build relations with external entities such as but not limited to NBA G‑League, MLS , NWSL , NCAA & OSAA .
• Provide subject matter expertise and guidance to internal and external constituencies, as appropriate and assigned.
• Support in the supervision of student employees as assigned which may include hiring practices, expectation setting, mentoring and oversight of work assignments.
• Support in the collection and analysis of data to support decision‑making and program evaluation related to gameday operations.
• Evaluate resource options and vendors to make recommendations to optimize facility and event operations when requested.

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