Development and Communications Assistant

Overview

Who We Are and

What We Do:

Founded in 1986, CASA for Children is Oregon’s largest and longest serving CASA organization, representing Multnomah, Washington, Columbia, and Tillamook Counties and almost one-quarter of Oregon’s foster children. Through training and mentorship, we empower community members to stand up for children who have experienced abuse and neglect and champion their best interests in court. We dedicate our resources to recruiting, training, and supporting volunteers in order to provide quality advocacy to as many children as we can.

Mission: CASA for Children strives to improve outcomes for children in foster care by recruiting, training, and supporting community volunteers to advocate for the best interests of children who have experienced abuse and neglect

Vision: We imagine every child thriving in a permanent, safe, and nurturing family

Values Statement: We strive to uphold in every action and interaction: compassion, commitment, integrity, inclusivity, justice, equity, and respect

Where You Will Work: The Multnomah County CASA Office 1401 NE 68th Ave., Portland, Oregon 97213

Who You Will Report To: Development & Communications Director

Position Type: Non-exempt (hourly), part-time position (32 hours per week), .8 FTE. There is an opportunity for 8 hours of the 32 hours work week to be remote after three months of onboarding and dependent on supervisor approval.

Position

Description:

The Development and Communications Assistant is a key member of CASA for Children’s development team, responsible for many of the administrative and data entry functions within the department. Duties include gift entry and record maintenance in our fundraising database (Raiser’s Edge), producing timely and accurate donor acknowledgment letters, and providing administrative support for fundraising events, communications, and community initiatives. This person needs to be extremely detail-oriented, able to shift quickly between projects and priorities, and exemplify professionalism and courtesy.

Specific

Responsibilities include:

Database Administration

Following existing protocols thoroughly and, at times, assisting in creating or updating protocols, the Development and Communications Assistant will maintain detailed, updated, and accurate constituent records. Duties include;

· Entering and updating contact information, actions, notes, and any other data required

· Inputting all cash and in-kind gifts made to the organization

· Quarterly updates of all CASA volunteer, Board of Directors, and Ambassador Board records

· Quarterly updates of e-mail records between Raiser’s Edge, Constant Contact, and Optima

· Assisting in the monthly reconciliation of gift records and resulting gift adjustments

· Assisting in the development of mailing lists and development reports

· Assisting staff or board members with donor histories and backgrounds as needed

Other Databases

The Development and Communications Assistant may use other databases and programs in their role including, but not limited to Constant Contact, Give Lively, Greater Giving, and Optima. The primary goal in using these other databases is to maintain updated and accurate constituent records within Raiser’s Edge and usage of these systems will vary.

Gift Acknowledgements and Campaign Assistance

· Responsible for ensuring all donations are acknowledged in an accurate and timely manner (our goal is to acknowledge all gifts within 3-4 days)

· Responsible for alerting senior development staff to new donors and other gifts that require additional stewardship

· Assist the development team with the administrative functions of fundraising campaigns

Event Administration

The Development and Communications Assistant will assist the development team in the coordination of fundraising and community events. Duties include;

· Assisting the team with planning and day-of event activities

· Helping to procure raffle and auction items

· Assisting with the distribution of save-the-dates, invitations, tickets, sponsorship requests and invoices, and other collateral required for events

Communications

The Development and Communications Assistant will assist the Development and…