Part-Time Project Manager

Location:

Remote, with occasional local travel

Schedule:

Part-time, contract (9 months)

Primary point of contact:
Executive Director

Compensation: $60/hr, approximately 20 hours/week on average (approximately 90 hours/month)

• Contract type:
  Independent contractor (1099), not an employee role
• Term: 9 months (the parties will meet prior to the end of the term to discuss renewal, ending the engagement, or another path forward)
• Hours expectation:
  Average 20 hours/week. workload may vary by project phase. The contractor determines their own schedule and work methods, in coordination with project needs and agreed deliverables
• If total hours are trending more than 20% above or below the projected total (~90 hours), the contractor will flag this so we can re-prioritize, hand off work, or take on additional work as appropriate
• Payment cadence:
  Contractor submits monthly hours;
  Orchid pays by the 5th day of the following month
• Expenses:
  Pre-approved travel or project expenses only
• Tools:
  Asana + Google Workspace (and related collaboration tools)
• Work product:
  Work created in connection with this role is owned by Orchid Health, including all IP and deliverables
• Confidentiality:
  This role requires working with confidential and proprietary information; confidentiality obligations apply during and after the engagement. Role does not require access to PHI;
  Orchid will structure work to avoid PHI exposure
• Authority:
  Contractor does not have authority to enter into agreements on behalf of Orchid Health

Orchid Health is building a wellbeing-first, rural healthcare system rooted in trust, local leadership, and sustainable care models. We believe strong systems should reduce administrative burden, support teams closest to the work, and improve outcomes for patients and staff alike.

The Part-Time Project Manager coordinates clinic-level and organization-wide initiatives to ensure progress on strategic priorities, clear accountability, and alignment across teams. This role brings structure, follow-through, and visibility to complex work without owning strategy or people management.

The Project Manager serves as a trusted operational partner to leadership, helping translate goals into actionable plans and ensuring projects move forward with clarity and care.

Success in this contract looks like:

• Strategic projects are clearly scoped, actively tracked, and delivered on time

• Leaders and teams have reliable visibility into project status, risks, and next steps

• Project work follows consistent, lightweight practices that reduce friction rather than add bureaucracy

• Cross-team communication is clear, timely, and grounded in shared priorities

• Lessons learned from projects are captured and shared to strengthen the organization over time

• A reduction in change fatigue as measured by the following two levels of self-management questions:

• Are you involved in the decisions that directly affect your work?

• How long does it take on average for important decisions to get made and needed changes to occur?

Project and Change Management

• Support the planning, execution, and tracking of priority clinic and organizational initiatives
• Translate strategic goals into clear action plans, milestones, and deliverables
• Provide recommendations for and help implement practical project and change management practices, including sprint-based work and retrospectives

Coordination and Follow-Through

• Maintain project schedules, task trackers, and documentation in Asana
• Support meeting preparation, facilitation, follow-up, and progress tracking
• Identify risks and barriers early and escalate with proposed mitigation options when needed

Communication and Documentation

• Draft concise project charters, roadmaps, updates, and leadership reports
• Maintain shared systems and documentation to support transparency and accountability
• Support shared learning across clinics and teams

Culture and Collaboration

• Model Orchid Health’s wellbeing-first, self-management values in daily work
• Foster trust, clarity, and collaboration across diverse teams
• Navigate complexity with curiosity, care, and professionalism.