MCSO Public Records Program Specialist

* Serves as the subject matter expert and program lead for the Sheriff’s Office public records and BWC disclosure program, providing strategic oversight on public records requests. Responsible for supporting the day-to-day operations of MCSO’s public records and BWC release program providing direction, policy guidance, and operational oversight.
* Develops, implements, and maintains program policies, procedures, and training materials to ensure compliance with Oregon public records law, Health Insurance Portability and Accountability Act of 1996 (HIPAA), Criminal Justice Information Services (CJIS), and other applicable statutes.
* Conducts thorough research and retrieval of records, including BWC video in , Versaterm, and other platforms, and performs redaction or review processes when needed and in accordance with applicable rules, policies, and laws.
* Works with MCSO leadership to identify grant funding or alternative funding sources for BWC public records and other day-to-day public records requests. Will be asked to use subject matter expertise to draft proposals to secure funding to help secure upgrades and software licenses to ensure MCSO is staying updated on best technology practices as it relates to receiving, tracking, and producing public records requests.
* Works with the Communications Unit to produce public-facing information, such as infographics, or FAQs, explaining public records processes.
* Serves as MCSO’s primary contact for most public records inquiries from media, attorneys, and community members.
* Performs other duties as assigned.
* Bachelor’s degree from an accredited college or university. In lieu of a degree, additional    qualifying experience will be considered on a year-for-year basis.

* Required:

One (1) year of responsible work in a program which must include:  + Advanced knowledge of Oregon’s public records laws and exceptions to provide nuanced legal analyses of exemptions, balancing tests, and case law precedents to defend release decisions.  + Advance understanding of criminal case workflows, investigative timelines, and digital evidence handling.  + Ability to research and retrieve video records in , Versaterm, Oregon eCourt, and other platforms, and to review and redact records in accordance with applicable rules, policies, and laws.
* Possession of, or ability to obtain, a valid driver’s license by time of hire.
* Must pass a criminal records and employment references check.
** Preferred Qualifications/Transferable Skills :
** You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.
* Related public sector experience.
* Demonstrated experience processing public records requests within a public agency.
* Experience reviewing, redacting, and releasing sensitive records, including police reports, audio/video files, and other digital evidence.
* Strong organizational skills with the ability to manage high request volumes, competing deadlines, and detailed documentation for record purposes.
* Resilient and able to manage pressure in a professional manner.
* ** A completed online application
** using Workday showing how your education and experience qualify you for this position.
* ** Veterans’ Preference**: if you are interested in requesting veterans’ preference, please be prepared to submit your DD214/DD215/NGB Form 22 and veteran disability verification forms electronically when specifically requested during the online application process.
* ** Responses to any and all electronic questionnaires/tasks
** sent to you after submitting your online application. Applications with unfinished questionnaires will be considered incomplete and will be inactivated from the process.
* ** Responses to all supplemental questions:
** Please attach your responses to the three (3) supplemental questions listed below. Your responses will be used as a screening tool; the quality and strength of your answers will determine…