Payroll Reporting Specialist

Overview

POSITION SUMMARY: We are seeking a detail-oriented Payroll Reporting Specialist to support our multi-entity and multi-state payroll reporting obligations; which include payroll tax, worker compensation, and union reporting. This position will be full time, physically located 5 days a week in-office. This role will work closely with the Payroll Tax and Reporting Administrator and the Union Payroll Compliance administrator. This position will report to the Union Payroll Manager.

SALARY RANGE: 55k-65k depending on experience.

• Support the Payroll Tax and Compliance Administrator with weekly payroll tax withholding deposit preparation, including federal, state, and local requirements across multiple legal entities and jurisdictions.
• Assist with the preparation and reconciliation of quarterly payroll tax filings (e.g., Forms 941, state unemployment and withholding returns), compiling supporting schedules and documentation for administrator review and submission.
• Prepare payroll and job-level data to support accurate workers’ compensation reporting by entity, state, trade, and project, identifying variances or anomalies for administrator review.
• Report payroll data for multiple entities against multiple project specific policies.
• Support the Union Payroll Compliance Administrator with monthly union reporting, including preparation of hours, wages, and fringe benefit detail across multiple legal entities, multiple states, and multiple union trades.
• Assist with the preparation of union fringe benefit reports and remittance support, ensuring consistency between payroll records, job cost data, and union reporting requirements.
• Maintain accurate and organized payroll tax, workers’ compensation, and union compliance documentation.
• Track and support compliance calendars and recurring deadlines (weekly, monthly, quarterly), escalating risks or missing data to administrators in advance of due dates.
• Perform other payroll and compliance support duties as assigned.

• High School Diploma or GED required.

• 0–2 years of experience in payroll, accounting, finance, HR, or administrative support, or equivalent experience working role requiring analytical skills.
• Basic understanding of payroll concepts, including wages, with holdings, and payroll cycles, or demonstrated ability to learn regulated or compliance processes.
• Strong attention to detail and ability to work with high-volume, data-driven information across multiple deadlines.
• Proficiency with Microsoft Excel and other Microsoft Office applications, including the ability to work with spreadsheets, formulas, and reconciliations.

• Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, Power Point and Teams), and have a general understanding of working within a computer network.
• Excellent attention to detail and ability to analyze complex payroll data.
• Strong written and verbal communication skills, including the ability to train and guide subcontractors.
• Ability to documented procedures, maintain confidentiality, and work effectively under supervision in a compliance-driven environment.
• Ability to work well and maintain a cooperative attitude in deadline driven environment.
• Excellent time-management skills and ability to multi-task in a deadline driven environment.
• Ability to work well in a large professional setting. Patience and professionalism are essential.
• Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.

• Standing/Walking/Sitting:
  Workday is combination of sitting/walking and standing.
• Hands/Arms:
  Constant use of hands/fingers for mouse/keyboard/computer use.
• Vision:
  Visual acuity in near, mid and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination.
• Hearing:
  Sufficient to hear conversational levels in person and over the telephone and radio; sufficient to hear alarms on equipment.
• Speech:
  Sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone and radio.
• Lift/Carry:
  Up to 50lb computer/drawings- minimal.
• Bending/Twisting:
  Minimal.
• Kneeling/Crouching/Crawling:
  Minimal.
• Constant mental alertness, accuracy, and attention to detail required.
• Work independently, make decisions, and follow through on all assignments.
• Use creativity, independent judgment, and organizational and problem-solving skills to determine best method to accomplish desired results.
• Plan and organize work.
• Strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction related documentation and communicate with coworkers.