Disbursement Specialist

Finance Treasury Operations | Full-Time Contract

We are seeking a highly skilled Disbursement Specialist III to support Finance Treasury Operations, with responsibilities spanning Accounts Payable, Accounts Receivable, Payroll, Travel, and Project Coordination
. This position plays a vital role in ensuring accurate, timely, and compliant financial transactions across multiple operational areas.

The ideal candidate is a detail-oriented self-starter who thrives in a fast-paced environment, adapts quickly to shifting priorities, and works independently with minimal supervision. Strong communication skills, professionalism, and discretion are essential, as this role handles sensitive financial and employee information.

This position supports multiple finance functions and may focus on one or more areas depending on organizational needs.

• Analyze complex or ambiguous situations, gather facts, evaluate data, and make informed recommendations.
• Research data discrepancies, reconcile conflicts, and present findings to management.
• Prioritize work based on urgency, deadlines, audits, and payment requirements.
• Interpret and apply laws, regulations, policies, and procedures to assess internal controls and compliance.
• Communicate technical and financial information clearly to leadership, technical teams, and external partners.
• Support system implementations, upgrades, and enhancements, including UAT testing and feedback.
• Document processes, procedures, and internal controls.

Functional Areas of Responsibility

Accounts Payable

• Review invoices and payment submissions for compliance with federal policies and regulations.
• Research and resolve payment issues, exceptions, and system errors.
• Create and record journal vouchers for refunds and credits.
• Serve as a transactional point of contact for vendors and internal stakeholders.
• Process invoices using automated financial systems such as People Soft, Asset Suite, and U.S. Treasury systems.
• Assist management with proper payment techniques and system usage.

Accounts Receivable

• Apply cash receipts and process intergovernmental receivable transactions.
• Support debt collection efforts for aged receivables.
• Generate aging, collection, and reconciliation reports.
• Process refunds and coordinate with internal stakeholders on complex transactions.
• Perform monthly reconciliations between financial systems and U.S. Treasury records.
• Respond to routine billing and payment inquiries.
• Support process improvement initiatives and documentation updates.

Payroll

• Support payroll and timekeeping operations, ensuring accurate and timely processing.
• Validate payroll data, correct errors, and assist with payroll audits.
• Coordinate payroll issues with Human Resources, managers, and timekeepers.
• Run queries and reports to troubleshoot payroll and leave discrepancies.
• Support voluntary leave programs, employee repayments, and over payment tracking.
• Respond to employee and manager payroll inquiries.

Travel & Relocation

• Review travel and relocation reimbursement submissions for policy compliance.
• Troubleshoot reimbursement issues using automated financial systems.
• Coordinate and conduct travel and charge card audits.
• Identify compliance issues and recommend improvements to internal controls.
• Monitor shared travel inboxes and manage aging items.
• Support implementation of new travel technologies and system updates.
• Respond to travel-related inquiries from staff and management.

Project Coordination (Approx. 30%)

• Develop project scopes, objectives, timelines, and task plans.
• Track progress, manage risks, and adjust plans as needed.
• Provide clear status updates and recommendations to stakeholders.
• Analyze root causes of issues and propose actionable solutions.
• Support cross-functional and finance-related improvement initiatives.

Required Qualifications

• High School Diploma or GED (required)
• 10+ years of experience in administrative support, finance, or accounting
• Experience with automated enterprise financial systems (e.g., SAP, Oracle, People Soft)
• Proficiency in Microsoft Word, Excel, and Outlook

Preferred Qualifications

• Associate’s or Bachelor’s degree in Finance, Accounting, Business,…