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Disbursement Specialist
Job in
Portland, Multnomah County, Oregon, 97208, USA
Listed on 2026-01-25
Listing for:
First Tek, Inc.
Full Time
position Listed on 2026-01-25
Job specializations:
-
Finance & Banking
Accounting & Finance
Job Description & How to Apply Below
Job Description POSITION RESPONSIBILITIES
Note:
All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so. Key Responsibilities needed across AP/AR/Payroll/Travel/Project Support organizations:
- Facilitate ambiguous situations to gather facts, analyze data, and make recommendations.
- Research data anomalies, evaluate information gathered (sometimes from multiple sources) and reconcile data conflicts and present findings to the BPA manager
- Assess task urgency based on payment request, audit request, or core work to determine appropriate level/speed of response.
- Analyze laws, regulations, agency and department policies, and other guidelines to evaluate the adequacy of internal controls, processes, and program activities.
- Communicate complex information clearly and persuasively, both verbally and in writing, to executive leadership, technical teams, and external partners.
- Participate in the implementation of new systems, enhancements, and updates by attending meetings, providing feedback, participating in UAT testing and gathering information, as requested.
- Review payment submissions for compliance with applicable policies, rules, and regulations associated with Federal payments, escalating variations to the BPA manager for review.
- Research payment issues, clear exceptions per established procedures, and work with IT support personnel to resolve system issues, escalating complex or unique issues to the BPA manager for resolution.
- Create and record Journal Vouchers for Accounts Payable refunds and credits received.
- Serve as a transactional Point-of-Contact (POC), working with vendors, Contracting Officers, Account Executives, Customer Service Engineers, Customer Billing, and Legal to research and resolve payment issues. Complex questions of a non-routine matter will be transferred to appropriate BPA federal personnel.
- Utilize automated financial systems, such as U.S. Treasury systems, People Soft, and Asset Suite, to process payable invoices.
- Assist BPA manager and team lead in the application of proper payment techniques and system use issues.
- Apply cash receipts to open receivables.
- Pull/process Intra-governmental Payment and Collection (IPAC) receivable transactions and apply against open receivables.
- Assist with debt collect efforts of outstanding aged receivables.
- Generate and disseminate Aging and Collection reports.
- Process refunds Accounts Payable credits, per established procedures. This may include collaboration with the BPA manager and/or team lead to research transactions involving Customer Billing or Legal offices, the appropriate Account Executive, Customer Service Engineer, BPA management, team lead, or other internal organizations.
- Draft, revise, update, recommend, and maintain documentation of AR processes and internal controls; assist with any change management communication needed due to new or revised BPA management-approved process or control changes.
- Perform monthly AR reconciliations between the financial system and U.S. Treasury.
- Respond to inquiries by staff members, managers, various BPA departments, BPA customers, and other Federal agencies or external parties. Inquiries typically regard payment/billing status or questions related to routine, established processes and procedures; complex or non-routine questions will be transferred to appropriate BPA federal personnel.
- Participate and assist with AR team improvement efforts and projects to review, create/draft, revise, and recommend procedures, processes, practices, and training and guidance materials. This may also include participating in cross-agency teams to address financial organization-related efficiency or quality efforts.
- Provide support to the Payroll and Time & Labor Coordinators, validating accurate and timely processing of time, payroll, and leave transactions.
- Work directly with all People Soft time, payroll, and leave processing and system updates.
- Assist in the verification of employee paychecks, check all data entries for…
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