Financial Operations Manager-Public Health

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Job Summary The Financial Operations Manager reports to the Administrative Services Director; primary responsibilities include providing financial operations leadership and oversight to a team of Finance/Accounting staff. This position partners closely with department leadership, program managers, central finance functions, and external partners to ensure sound fiscal stewardship, regulatory compliance, and effective use of public funds.
The Financial Operations Manager oversees complex financial activities, including grant and contract administration, supporting the annual budget process, revenue and invoicing processes, internal controls, and financial reporting. The role also provides guidance, training, and technical support to staff on financial policies, procedures, and best practices.  Financial Management & Budgeting  
• Develop, monitor, and manage program budgets, including operating, grant, and restricted funds with multiple braided funding sources.  
• Analyze financial data to identify trends, risks, and opportunities; provide clear recommendations to leadership.  
• Support long-range financial planning and forecasting for public health programs.  
• Ensure expenditures align with approved budgets, funding restrictions, and departmental priorities.
Grants & Contracts Management  
• Oversee financial administration of federal, state, and local grants, including budgeting, reporting, invoicing, and closeout.  
• Ensure compliance with grant requirements, cost principles, and funding agency regulations.

• Partner with program staff on grant development, budget revisions, and fiscal reporting.  
• Serve as a primary point of contact for grant monitoring, audits, and reviews.
Revenue, Invoicing & Accounts Receivable  
• Oversee revenue tracking and invoicing processes for fee-based programs and other revenue streams.  
• Ensure timely and accurate billing and reconciliation.  
• Identify and resolve discrepancies between operational systems and financial systems.
Internal Controls, Policies & Compliance  
• Develop, update, and implement financial policies, procedures, and standard operating procedures.  
• Ensure strong internal controls and audit readiness in accordance with County, state, and federal requirements.  
• Support internal and external audits by preparing documentation, responding to inquiries, and implementing corrective actions as needed.
Systems & Process Improvement  
• Serve as a subject matter expert for financial and permitting systems (e.g., Workday ERP).  
• Lead or support system implementations, upgrades, and process improvements.  
• Identify opportunities to streamline workflows, improve data accuracy, and enhance reporting.
Leadership, Training & Collaboration  
• Provide guidance, training, and technical assistance to program staff on financial processes and requirements.  
• Collaborate with Auditor, Procurement, HR, IT, and other departments to support departmental operations.  
• Mentor and support finance staff; contribute to cross-training and team development efforts.  
• Communicate complex financial information clearly to non-financial audiences.
Our department values our community’s diversity and seeks ways to promote equity and inclusion within the organization and with the public. Our department also encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds.
This position has the option of a remote/hybrid work schedule possibility. However, the candidate selected must reside in OR or WA. No Exceptions# Qualifications
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* Education and Experience:

***** Bachelor’s degree in Finance, Accounting, Business Administration, Public Administration, or a related field.
* Several years of progressively responsible experience in governmental or public sector finance, including budgeting and financial analysis.
* Experience managing grants and restricted funds.
* Knowledge of public sector accounting principles, internal controls, and compliance requirements.
* Strong analytical, organizational, and communication skills.

Preferred Qualifications
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