Scholarship Program Coordinator

The Scholarship Program Coordinator works as part of the development team to coordinate, maintain and enhance the Community Foundation for Southwest Washington’s scholarship program. This position includes a wide range of responsibilities for internal systems and procedures associated with scholarship funds, including managing student data, processing scholarships and providing direct support to students pursuing secondary education. The Scholarship Program Coordinator also coordinates a variety of communications efforts with students, high school and college professionals, organizations and businesses, committee members and fund holders.

This position is best suited for someone who is highly organized and enjoys behind-the-scenes work in support of the scholarship program, as well as working externally to build relationships to cultivate new development opportunities.

• Under the oversight of the Senior Scholarship Officer and Development Associate, coordinate logistics of the scholarship program.
• Implement scholarship criteria, guidelines and application, selection and award processes.
• Promote scholarship opportunities to ensure quality applicant pool. Ensure timely follow up with scholarship applicants regarding the outcome of the award decisions.
• Staff scholarship committees, schedule meetings, prepare agendas and minutes, document names of committee members and deliberations. Coordinate annual, comprehensive orientation to scholarship committees.
• Gain a thorough understanding of scholarship program best practices and utilize organizational expertise to the advancement of the scholarship program.
• Analyze information and identify opportunities for improvement and efficiency in support of the Senior Scholarship Officer and Development Associate.
• Establish and maintain positive relationships with local high schools and colleges and utilize financial aid knowledge to clearly communicate the Foundation’s policies regarding student eligibility, disbursements, and data exchange.
• Respond to queries from fund holders, students, committee members, and high school and college professionals.
• Serve as a public representative for the Foundation’s broader developments efforts.
• Respond to donor inquiries and other departmental requests.
• Perform administrative tasks associated with position and other duties as assigned.
• Embrace and incorporate all priorities and initiatives related to diversity, equity, and inclusion at the Foundation.

• Bachelor’s degree in related field or equivalent experience in lieu of degree.
• Three or more years of experience in the nonprofit or related sector.
• Understanding of postsecondary financial aid processes, including FAFSA fundamentals, cost of attendance, and how scholarships interact with institutional, state, and federal aid is preferred.
• Outstanding communication skills, verbal and written, including public speaking.
• Strong organizational skills, including project management, attention to detail, and working efficiently to meet deadlines.
• Experience with or working with groups of volunteers.
• Adept using Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
  • Optional:
    Asana or other project management tool, akoya
    
    GO, and Smarter Select.
• Strong interest in philanthropy in southwest Washington.