Studio Justice Program Administrator

Job Description

Studio Justice

Program Administrator

• Salary Range: $20 - $34 per hour
• Hours:
  
  Full Time - up to 40 hours per week
• Expected
  
  Start Date:
  
  03/10/2025
• Reports to:
  
  Studio Justice Program Director
• Location:
  
  TX/OR

Final date to receive applications: N/A

Created in 2015 by two Black women, ELSO Inc. provides culturally relevant education and leadership development opportunities that invite Youth of Color to Experience Life Science Outdoors (ELSO). Our mission is to teach and frame science and nature-based education through a lens that centers and elevates the stories, ways of knowing, individual needs, and lived experiences of Black and Brown communities.

ELSO seeks to reduce the achievement gap in STEAMED (Science, Technology, Engineering, Arts, Math, Environment, Design) education and professions while creating a sense of belonging for Black, Indigenous, and People of Color in the natural and built environments. ELSO uses a multi-cultural approach to STEAMED education rooted in environmental justice and cultural history. We are demonstrating a model for STEAMED education led by People of Color.

ELSO's Studio Justice (SJ) enables leadership and agency for youth ages 14-20 to use design as a tool for racial, social, economic, and sustainable justice. SJ aims to expand our youth's STEAMED career pathways to include the professions in the built environment while widening their exposure to green sector careers. Through this vital opportunity, participants will learn about their personal STEAM and socioeconomic identities and be introduced, educated, and mentored in designing public spaces, the power of place, and health equity for under-resourced communities.

There are no student fees for Studio Justice program events. Instead, we ensure participants receive a scholarship stipend as a just and direct response to historical barriers, constraints, and lack of investment and resources that keep Black and Brown communities from pursuing careers in the Architectural, Engineering, Construction, and Design (AECD) industry.

The role of the Program Administrator (PA) is to support the robust and efficient systems across Studio Justice. The PA primarily assists program management with administration duties of budget management, scanning receipts, classifying expenses, coordinating communications with participants, staff, and community partners, program-related meeting coordination, purchasing, and reporting (such as demographic and participant debriefs). The PA provides vital input for intuitive policies and identifies unexpected needs.

The PA is a people-facing role, coordinating program registration, limited onboarding, relaying required information to external partners, and frequently having parent interactions.

• Be friendly, accessible, and responsive to the public and serve as one of the organization's primary contact for general inquiries via phone, and general email inbox.
• Communicate professionally and knowledgeably about programs, what we do and who we are. Respond in a timely manner to parents, families, community partners, funders, donors, etc., on behalf of the organization. Relaying the stories/ context of the program to Grant Writers as requested.

• With support from the CE Instructor, the PA will be responsible for implementing the registration process and all systems for all programs.
• Assist with logistics for program events as requested, including registration, process payments, and contracts for vendors.
• Assist the Studio Justice Program Director and communications Manager on SJ program logistics. Order and regularly maintain program resources, supplies and tools; ensure Design kits are sourced, and mailed to participants in a timely manner.
• Organize and support Studio Justice meetings including coordinating catering, childcare, anticipating the needs and barriers of attendees and overall working to successfully meet those needs. Collaborate with Program Director to complete annual program evaluation and reflections.
• Responsible for attending all Studio Justice programs and training for support.
• Assist in trainings with volunteers, guest instructors and sponsor private and community partners. Support Program Director in grant reporting.

• Responsible for managing the SJ program calendar, including managing important annual dates such as conferences, deadlines for RFP's and proposals, key program and event deadlines, partner events, etc.
• Maintain and submit monthly expense reports for Studio Justice, including tracking receipts, reconciling expenses with the program budget, and coordinating with the Program Director to meet program and budget goals.
• Conduct Program debrief interviews.
• Responsible for Studio Justice Program expense budget management, including managing and maintaining tracking for expense categories, ordering, ledger balances and ensuring all receipts are tracked and…