Preconstruction Coordinator

Overview

Permasteelisa Group – the leading international façade specialist that has been shaping city skylines worldwide for generations. We are currently recruiting for a Preconstruction Coordinator to join our team in Portland, OR. Join our Estimating and Sales Department as a Preconstruction Coordinator
. In this role, you will provide routine administrative support to the team during the bid-out process for multiple projects at one time. Support company growth by finding new opportunities, nurturing client relationships, and assisting sales/marketing, involving market research, lead generation, creating proposals, coordinating events/meetings, and tracking industry trends to help secure deals and expand the business.

Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Duties and Responsibilities include but are not limited to:

• Assists in the preparation of pre-qualification and bid package for submittal to the customer.
• Oversees information flow including estimating files, bid instructions and specifications for bid preparation.
• Prepare and send material RFPs (Requests for Proposals) to vendors for quotations.
• Assist in preparation of detailed project estimates with Senior Estimators.
• Receive, download, file and distribute plans and pertinent information for bids in a timely manner.
• Maintains a current database of all quotes, suppliers and brochures.
• Creates and maintains standards for the estimating and sales departments as well as document presentation.
• Coordinate vendor and client meetings. Schedule and take minutes of scope review meetings.
• Research and identify potential MWBE (Minority and Women-Owned Business Enterprise) vendors as required in specific markets for projects.
• Obtains labor rates, tax rates, transportation expenses, duty rates and any other cost information as required for the preparation of the cost estimate.
• Support sales team in proposal preparation.
• Contact vendors/sub-contractors for quotes, qualifications, and other information as required.
• Assist with reviewing construction documents.
• Follow up with general contractors to provide detailed bid proposal feedback in a timely manner following submissions.
• Attendance during regular work hours and overtime as required.

Competency Statement(s)

• Analytical Skills - Ability to use thinking and reasoning to solve a problem.
• Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Financial Aptitude - Ability to understand and explain economic and accounting information, prepare, and manage budgets, and make sound long-term investment decisions.
• Accountability - Ability to accept responsibility and account for his/her actions.
• Accuracy - Ability to perform work accurately and thoroughly.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Interpersonal – Ability to get along well with a variety of personalities and individuals.
• Communication, Oral – Ability to communicate effectively with others using the spoken word.
• Detail Oriented – Ability to pay attention to the minute details of a project or task.
• Honesty/Integrity - Ability to be truthful and be credible in the workplace.
• Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
• Innovative – Ability to look beyond the standard solutions.

• College degree or relevant professional experience in business, project management or administration, preferred.

• Strong written and oral communication skills.
• Well organized and able to work on multiple projects simultaneously.
• Ability to work effectively both independently and in a team-based environment.
• Ability to function in an occasionally high stress environment to meet deadlines.
• Experience working with bids, pre-qualifications or estimating and construction environment.
• Experience in sales, account management, or marketing is beneficial.