Invoicing Assistant

Company Summary

Hampton Lumber is a thriving family-owned company aspiring to be North America's preferred source for responsibly-sourced wood solutions. Headquartered in Portland, Oregon, we operate nine sawmills in Western Oregon, Washington, and British Columbia. We also manage timberland and operate a wholesale and import/export division.

Our mission is togrow, manufacture, and market renewable wood products and deliver innovative solutions for a more sustainable built environment. At Hampton Lumber, we accomplish this through our own operations as well as those of our affiliates—Trapa Forest Products, Idaho Timber, and Red Built. Our tagline, "Find a better way every day," encapsulates our commitment to innovation and improvement across all operations.

We are guided by our core values:

• Safety – Prioritize safety across all operations.
• Integrity & Authenticity – Operate honestly and ethically while preserving our distinctive family-owned brand.
• Responsible Stewardship – Endeavor to balance and maintain economic, social, and environmental values in everything we do.
• Tenacity – Embrace challenges with grit, determination, and a can-do spirit.
• Continuous Improvement – Strive to enhance our processes, products, and people.
• Customer Satisfaction – Be nimble, responsive, and solutions-oriented.
• Community Engagement – Be a responsive, supportive, and respected member of the community.

With over 80 years in the sawmill business, we are proud to have cultivated the knowledge and experience needed to grow and prosper, even in challenging times. We always look to the future and invest in our people, new technologies, and continuous improvement processes and techniques.

Hampton Lumber is looking for an Invoicing Assistant to join our team in our corporate office located in Portland, Oregon. The primary role of the Invoicing Assistant is to perform all basic-level functions within the Invoicing group of Hampton Lumber Sales (HLS). This individual will play an integral part in ensuring transactions are processed accurately and in a timely manner, and communicating with other groups within HLS when issues arise.

We are looking for an individual who is detail-oriented, organized, and possesses strong customer service skills. This position will report directly to the Import and Invoicing Supervisor.

• Substantial company-paid assistance for Medical and Dental insurance premiums; mental health coverage; cost effective co-pays and deductibles
• 401(k) with 5% annual company contribution and generous company matching contributions vested over three years
• Paid time off, including eight paid holidays
• Opportunity to earn bonuses
• Employee wellness program that includes free counseling sessions, financial and legal guidance, and more
• Opportunities for paid training to support career advancement and personal development

• Perform Docu Ware indexing, ensuring all vendor invoices are processed and accounted for
• Process and distribute vendor invoices to other members of the invoicing team for reconciliation
• Oversee EDI transactions such as invoices, ASNs, and order status reports
• Develop basic knowledge and understanding of all HLS business models, including:
• Back-to-back transactions (BTBs)
• Wholesale inventory sales and other indirect purchases
• Mill sales orders
• Shipments and receipts (including advance shipping notices, or ASNs)
• Basic cost adjustments, inventory adjustments, and vendor adjustments
• Establish working relationships with customers, vendors, and off-site Hampton employees
• Interact and proactively communicate with HLS Traffic and Sales Support staff
• Develop and implement other agreed upon process improvements for Invoicing duties
• Provide backup for other members of the Invoicing group and respond promptly to other related duties, as needed

Skills & Abilities:

• High School Diploma or equivalent required
• A college degree in Business Administration is preferred
• Able to perform all recurring functions independently, without assistance
• A proactive attitude, willingness to work in a team environment, and commitment to provide a high level of customer service are required
• Computer skills…