Office Coordinator

Overview

At Cascade Energy, the Office Coordinator is the connective tissue of our Portland headquarters and across the organization — a role that’s launched some of our most impactful team members into careers they didn’t expect. If you’re someone who runs toward problems, embraces new tools (yes, including AI), and takes pride in making everything around you run a little smoother, we want to hear from you.

Future-Focused AI-Ready Culture

At Cascade Energy, we’re actively shaping how AI gets deployed in the real world, in our tools, our client engagements, and our daily work. Our approach has always been relationship-driven and expertise-led, and IA is how we multiply the impact of both.

Successful Cascadians are curious and resilient. They embrace change, seek smarter ways to create impact, and take ownership of their own growth. We embed AI into our work in ways that are responsible and human-centered, and we actively develop our people to deploy it creatively and confidently.

We believe the future belongs to organizations that pair emerging technology with genuine human expertise. That future is being built here. . .come be a part of it!

• Front office & visitor experience: Serve as the primary point of contact for visitors and callers, delivering a professional, welcoming front‑desk experience and managing phone screening and messaging.
• Office operations & facilities coordination: Coordinate mail, shipping, deliveries, parking, building access, security procedures, and facilities services, including maintenance and repairs for the Portland office.
• Office environment & vendor management: Oversee daily operations of the Portland office and shared spaces, including supplies, ordering, vendor relationships, kitchens, and conference rooms.
• Leadership & supervision: Lead the Office Coordinator group across locations, support operational and safety alignment, coordinate quarterly meetings, and supervise high school interns through training and feedback.
• Administrative systems & cross‑functional support: Maintain and improve digital tools and resources (SharePoint, communication channels, ticketing systems, business workflows) and provide administrative support to HR, Travel/Events, and Help Desk.
• Events, safety & sustainability: Coordinate internal meetings and events (calendars, rooms, catering, remote locations), document Safety Committee actions, and support Green Team operations.

This is a full-time, non-exempt (hourly) position located in Portland, Oregon. The responsibilities of this position will require being in the office 4 days per week. Minimal travel is anticipated for this role.

We value demonstrated capability over credentials. If you don’t check every box but you’re confident you have the raw potential and the right mindset, we want to hear from you.

Applicants for this role are required to have:

• High school diploma (required);
  Associate or Bachelor’s degree preferred, or demonstrated equivalent work experience
• At least four years of experience in a service-oriented or operations-facing role in a professional environment — one where you were juggling competing priorities, supporting people at different levels, and owning outcomes, not just tasks
• Demonstrates proactive and independent work habits while actively contributing to team goals
• Experience working effectively across all levels of an organization, from interns to senior leadership
• Demonstrated ability to handle multiple projects simultaneously, organizing diverse timelines and responding effectively to shifting urgency levels
• AI tool experience (
  preferred
  ) some hands-on familiarity with AI tools in a work or personal context; curiosity and openness matter more than expertise

The full salary range for this full-time non-exempt role in Portland, Oregon is $59,115 - $73,920 - $88,725
. Cascade is committed to transparency and equity, and offers are thoughtfully determined based on factors such as location, experience, qualifications, and internal equity to ensure fairness, consistency, and integrity in every decision.

We offer competitive pay and a comprehensive benefits package supporting your wellbeing and…