Administrative Assistant - Various Departments

Overview

Administrative Assistant - Various Departments

Cascade Management, Inc. | Posted Feb 13 | Full-time | Portland | Corporate office, Tigard, OR

Salary: $16.66-$18.00 per hour

Schedule:

Monday-Friday (8am-5pm)

Benefits:
Medical, Dental, Vision, Rx, PTO, 11 Paid Holidays, Short- & Long-Term Disability and Life Insurance, Employee Assistance Program, Accident/Cancer Plan, Medical and Dependent Care Flex Benefit

• Maintain the order and cleanliness of all conference rooms, training room, mail room, employee breakroom, and all vacant offices.
• Support mail distribution and flow of correspondence; daily distribution of faxes.
• Repurpose, requisition, restock, and inventory office supplies and equipment for employee use.
• Assist executives in handling requests and questions from the Chief Business Development and Marketing Officer and CEO.
• Maintain contact database; coordinate and maintain records for telephones and parking; coordinate requests for information and data.
• Provide meals and refreshments to support corporate functions as requested.
• Coordinate the maintenance of office equipment and develop/maintain filing systems.
• Perform clerical duties such as photocopying, faxing, filing, and collating as assigned.
• Schedule and coordinate meetings, appointments, and travel for the Chief Business Development and Marketing Officer and CEO.
• Act as receptionist: answer telephones, greet visitors, and sign in visitors as needed.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Coordinate apparel and name tag orders; support occupancy reporting process as needed.
• Coordinate maintenance of corporate and company statistics (client, vendor, property information).
• Support office supply orders using appropriate vendors; prepare forms as necessary.
• Take meeting notes; communicate effectively with callers, clients, staff and visitors; schedule and organize potential meetings.
• Run errands as requested by the Chief Business Development and Marketing Officer or CEO.
• Perform other duties as assigned by the Chief Business Development and Marketing Officer or CEO.
• Maintain regular and reliable attendance during scheduled hours; travel as required for in-person classes and annual education conferences.

Education and/or

Experience:

High school diploma or GED; or 1-2 years administrative experience and/or training; or equivalent combination of education and experience.

The physical demands described here are representative of those that must be met to perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The role requires: use of hands, speaking and listening; sitting; occasional standing and walking; reaching with hands and arms; and the ability to lift/move up to 25 pounds occasionally and 10 pounds frequently.

Specific vision abilities required include close vision, distance vision, and the ability to adjust focus.