Senior Administrative Assistant

Role::
Senior Administrative Assistant

Location:
Beaverton, OR

Duration: 7 Month Contract

We are seeking a Senior Administrative Assistant to provide high‑impact administrative and operational support to senior technology leaders within Global Technology. This role plays a key part in enabling effective leadership, decision‑making, and team performance in a fast‑paced, collaborative environment.

The Senior Administrative Assistant will partner closely with senior technology leaders across Global Technology
, supporting their day‑to‑day operations and ensuring seamless coordination across teams.

You will collaborate with:

• Leaders and their extended teams
• Cross‑functional partners
• A broader community of Administrative Assistants

This role requires strong relationship‑building skills, adaptability, and the ability to navigate a highly matrixed global environment while modeling the company’s culture and values.

We’re looking for a proactive professional who thrives in a fast‑paced, results‑driven environment and can manage multiple priorities with strong attention to detail.

The ideal candidate has:

• High learning agility and strong organizational skills
• Excellent communication and time‑management abilities
• The ability to prioritize tasks and manage stakeholder expectations
• A proactive mindset with the initiative to follow through on requests until completion
• The flexibility to work independently or collaboratively depending on business needs

• Bachelor’s degree in business or related field (or equivalent experience)
• 3 years of administrative experience
• Experience supporting senior leaders or executives
• Ability to work effectively in a fast‑paced, team‑oriented environment with ambiguity
• Strong ability to manage confidential and sensitive information
• Excellent organizational and multitasking skills
• Experience tracking budgets (preferred)
• Proficiency with:
• Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Virtual meeting tools (Zoom / MS Teams)
• Experience with Keynote, ChatGPT, or Microsoft Copilot is a plus
• Previous experience with the client organization is a plus
• Ability to occasionally work outside core business hours

The Senior Administrative Assistant will support leaders and teams through a variety of responsibilities including:

• Manage complex calendars, meetings, and conference scheduling
• Resolve scheduling conflicts and coordinate across teams

• Arrange travel, accommodations, and transportation
• Manage itineraries and documentation

• Coordinate team meetings, offsites, and events
• Manage logistics including agendas, catering, space, and reminders

• Prepare expense reports
• Track budgets and purchase orders
• Process invoices and vendor payments

• Prepare, edit, and format documents
• Create high‑quality PowerPoint or Keynote presentations
• Maintain organizational charts and team documentation

• Draft and edit internal communications
• Manage distribution lists and send communications on behalf of leaders

• Assist with team space planning and office moves

• Support project planning and progress tracking
• Help organize team meetings, offsites, and engagement activities
• Serve as the main point of contact for administrative questions

• Provide support coverage for other leaders as needed