Administrative Support Assistant

Summary

This position is located in Nursing Professional Services (NPS) Administrative Office - VA Portland Health Care System (VAPORHCS) and is the primary administrative assistant to the Associate Chief Nurse Executive (ACNE). The NPS Administrative Office is responsible for the oversight of professional nursing practice for over 1400 nursing professional staff working throughout 5 Strategic Business Units (SBU) - including 18 divisions - providing nursing care at 13 sites.

To qualify for this position - applicants must meet all requirements within 30 days of the closing date of this announcement - 03/11/2026. You may qualify based on your experience and/or education as described below:

Specialized Experience GS‑6:
You must have one year of specialized experience equivalent to at least the next lower grade - GS‑05. Specialized experience includes: update office documents – standard operating procedures (SOP) and related materials; point of contact for travel and tuition requests; retrieve data – create queries – gather information from various data sources – and develop reports; maintain tracking logs for action items – department suspense items – and transaction records;

utilization of Microsoft software package (Outlook – Word – Excel – and Access) to prepare for presentations – workshops and conferences; ensures accurate transmission of data and manage multiple SharePoint sites.

Note:

Experience must be fully documented on your resume and must include job title – duties – month & year starting and year ending dates AND hours worked per week.

Specialized Experience GS‑7:
You must have one year of specialized experience equivalent to at least the next lower grade - GS‑06. Specialized experience includes:
Initiate purchases – including sole source procurement and catalog purchases; point of contact for travel and tuition requests; event planning on and off site – prepare agendas – and make arrangements for committee retreats and other meetings; manages SharePoint sites by creating new pages – site maintenance – assigning site permissions – uploading documents making page design changes – creating files and folders – and removing documents no longer needed or expired;

drafts – transcribes – proofreads – edits and maintains correspondence – reports and meeting minutes; retrieve data – create queries – gather information from various data sources – and develop reports; maintain tracking logs for action items – department suspense items – and transaction records; utilization of a variety of Microsoft software to prepare graphics – slides – tables – and graphs for presentations.

Note:

Experience must be fully documented on your resume and must include job title – duties – month & year starting and year ending dates AND hours worked per week.

For more information on these qualification standards – please visit the United States Office of Personnel Management's website at https://(Use the "Apply for this Job" box below)..

• This position involves a multi‑grade career ladder
• The major duties listed below represent the full performance level of GS‑07 – however a selection can be made at any of the following grade levels: GS‑06 & GS‑07
• At the GS‑06 grade level – you will progressively acquire the background necessary to perform at the full performance level of GS‑07
• Major Duties:
  Works in a highly independent capacity to perform administrative work – which includes management of the Associate Chief Nurse Executive (ACNE) schedules or day‑to‑day plans
• Develops plans or schedules using standard references and existing information
• Assists and updates office documents – standard operating procedures and related materials
• Reviews – maintains and disseminates technical reports received for actions
• Schedules appointments – coordinates meetings – and/or schedules conferences for Deputy Director for Patient Care Services (DDCPS) – Associate Chief Nurse Executive (ACNE) – and Director Chief Nurse Executive (DCNE)
• Attends meetings – prepares meeting minutes – and independently follows up on action items with appropriate staff members on behalf…