Part-Time Project Specialist

Job Number

32075

$30-$35/hr DOE

Financial Services

• 2+ years of administrative or operations experience, ideally within a financial services, legal, or professional services firm
• Advanced knowledge of Microsoft Excel and Power Point
• Familiarity with Quick Books (preferred)
• Bachelor’s degree preferred

We are seeking a sharp and organized administrative professional to join a high-performing investment management firm as their next Part‑Time Project Specialist. If you enjoy being the dependable backbone of an office – keeping things running smoothly and ensuring details don’t fall through the cracks – this position offers both variety and meaningful impact.

As Part‑Time Project Specialist, you’ll play a significant role in supporting daily business operations across finance, compliance, marketing, and administrative functions. You’ll assist with accounts payable/receivable, prepare and maintain governance and compliance documentation, consult with external vendors, and help ensure the organization’s regulatory and operational deadlines are consistently met. This role also supports investor reporting, marketing collateral updates, and general operational tasks.

In addition to operational responsibilities, this position provides key office management and internal support. You’ll manage day‑to‑day office needs, assist with new‑hire onboarding, route legal and tax documents, and serve as the first point of contact for inbound communications. You’ll also provide backup coverage for certain trading and operational tasks during staff absences.

To thrive in this role, you’ll need exceptional organizational skills and the ability to handle sensitive information with complete discretion. You should be proactive, comfortable interacting with stakeholders at all levels, and energized by supporting a small, collaborative team where your reliability and professionalism make a meaningful difference.

The position is 100% on‑site at our client’s beautiful downtown Portland office. The workweek is highly flexible, offering two weekly scheduling options totaling twenty hours per week.

Benefits include two weeks of PTO and paid parking.