Sales and Marketing Coordinator

The Holiday Inn Portland - Columbia Riverfront, formerly known as Red Lion Jantzen Beach, is a renowned destination in Portland, Oregon, showcasing the natural beauty of the Pacific Northwest. Situated along the stunning Columbia River, the hotel offers a unique venue for conventions, events, and special occasions. Its convenient location allows guests to easily access Vancouver, Washington;
Rivergate;
Swan Island;
Portland International Airport; and downtown Portland. With 320 guestrooms and suites, an onsite restaurant, outdoor pool, fitness center, and over 41,000 square feet of meeting space, the property provides a welcoming and scenic alternative to traditional urban settings.

This is a full-time, on-site role located in Portland, OR, for a Sales and Marketing Coordinator. The Coordinator will support sales and marketing efforts by assisting in event planning, managing projects, creating and organizing content, and fostering strong communication with clients and team members. Responsibilities will include maintaining marketing materials, coordinating promotional campaigns, organizing logistics for events and conferences, assisting with client engagement, and supporting the sales team in achieving business objectives.

This role is ideal for someone highly organized, detail-driven, and comfortable managing multiple tasks in a fast-paced office environment.

• Answer and route incoming calls
• Greet clients and visitors professionally
• Manage incoming/outgoing mail
• Maintain organized digital and physical files
• Order and manage office supplies
• Assist with preparing contracts, proposals, addendums, and presentation materials
• Support group invoicing and billing processes
• Prepare sales reports and internal documents
• Respond to sales inquiries when managers are unavailable
• Assist with maintaining accurate records in Delphi (preferred)

• Assist with social media posts and basic marketing initiatives
• Support creation of flyers and promotional materials
• Prepare VIP gifts and manage related inventory
• Coordinate site tour preparations (guestrooms, meeting space readiness, internal communication)
• Attend meetings, take minutes, and distribute notes
  
  Run occasional office errands as needed

• Strong verbal and written communication skills for client engagement and team collaboration
• Experience in sales and a proven ability to drive marketing initiatives
• Proficiency in event planning and project management to coordinate and execute successful events
• Excellent organizational and time management skills
• Familiarity with digital marketing strategies is a plus
• Bachelor's degree in Marketing, Communications, Business, or a related field is preferred