Project Manager​/Executive Assistant

Project Manager / Executive Assistant

Full-Time | Portland, OR (Hybrid)

Join a growing, mission-driven consulting firm focused on advancing energy-efficient technologies and transforming markets. This role blends executive-level support with hands-on project management, helping translate leadership vision into operational excellence while contributing to a collaborative, people-centered company culture.

About the Role

This position is ideal for a highly organized, self-driven professional who thrives in dynamic environments. You'll manage multiple projects, support leadership initiatives, and ensure workflows, systems, and teams operate efficiently. The role requires discretion, initiative, and the ability to work independently while maintaining strong alignment with leadership goals.

Key Responsibilities

• Design and implement workflows to improve efficiency, productivity, and scalability

• Build and maintain project plans, roadmaps, and documentation using digital tools

• Coordinate and manage teams to ensure projects stay on track and meet deadlines

• Prepare for and support meetings, including scheduling, note-taking, and tracking action items

• Develop templates and tools for reports, presentations, emails, and internal communications

• Organize and format client-facing reports, proposals, and presentation materials

• Handle administrative functions such as calendar management, travel coordination, expense tracking, and billable time tracking

• Assist with budget tracking and reporting

• Manage and prioritize multiple projects simultaneously in a fast-paced environment

Skills & Attributes

• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)

• Strong experience with project management tools (e.g., Smartsheets, Asana)

• Comfortable working in Microsoft Teams and collaborative digital environments

• Proactive, self-starting, and solutions-oriented

• Highly organized with strong attention to detail

• Passion for continuous improvement and learning

• Collaborative, kind, and supportive team contributor

Requirements

• 4+ years of experience as an Executive Assistant and/or Project Manager

• Excellent communication, organization, multitasking, and presentation skills

• Bachelor's degree or equivalent professional experience

• Ability to work in person in Portland, OR on a hybrid basis (not fully remote)

• Willingness to travel occasionally for meetings, events, and training
  
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