Project Assistant

Job Title: Project Assistant
Reports to: Office Manager
Location: Oregon Headquarters (Tigard)
Pay range: $/hr (Non-Exempt)

Light up your career path and join Cochran, a trailblazer in the Pacific Northwest's electrical and technology construction scene. We are at the forefront of fostering innovation in the Pacific Northwest and beyond. As one of the largest woman-owned contractors in the PNW, our we take pride in powering innovation, human well-being, and community
. Our success is driven by the extraordinary talent of our team members
, and we are committed to fostering a workplace where employees thrive.

Since 1954, Cochran has played a major role in designing and installing electrical and technological infrastructure throughout the Pacific Northwest and across the country. With expertise in electrical, security systems, audio/visual, communications, service, and maintenance, our dedication to fresh thinking and proven execution is full-service.

• Be Transparent.
• Be Kind.
• Be Accountable.
• Be Respectful.
• Be Proactive.
• Be Inspired.
• Be Brilliant.

We've brought skylines, arenas, factories, even robots to life. While our technology evolves, our commitment to excellence never wavers. We're ready to light the way, will you join us?

As a Project Assistant
, you will be responsible for compiling, maintaining, and organizing accurate project and billing records. This includes managing documentation related to project activities, billing processes, compliance requirements, and submission deadlines. The role ensures that all project and billing data is properly tracked, accessible, and aligned with established procedures, quality standards, and timelines.

• Collaborate with the Project Manager to prepare monthly project billings, including schedules of values, pay applications, notices of right to lien, lien releases (vendor and subcontractor), and related compliance documentation
• Manage job start processes, including setup of new projects and associated work orders in the system
• Enter and maintain project financial data, including budgets, phase codes, change orders, work orders, and billing rates
• Ensure accurate and timely tracking and processing of team time entries into the payroll system
• Create and enter billing rate templates as required for specific contracts or work orders and prepare billings tailored to customer‑specific requirements
• Order and maintain insurance certificates to meet contract requirements
• Process sub‑tier subcontractor purchase orders or agreements, including required compliance documentation (insurance, lien waivers, certified payroll), and support Project Managers with payment approvals
• Submit certified payroll reports and EEO compliance documentation via appropriate platforms and websites
• Perform additional administrative duties as needed to support the Admin/Project Assistant, Accounts Receivable, and Accounts Payable teams

• Proactively identify and resolve issues using strong problem‑solving skills
• Build technical and administrative expertise through ongoing learning
• Provide responsive, professional service with attention to detail and accuracy
• Collaborate positively with team members to support shared goals
• Produce high‑quality, consistent work while adapting to changing priorities
• Demonstrate reliability, accountability, and professionalism
• Take initiative, seek growth opportunities, and ask for support when needed

• Five years of relevant experience/training, or an equivalent combination of education and experience
• Strong basic math, written communication, and problem‑solving skills
• Proficiency with Microsoft Office and spreadsheet/accounting tools
• Ability to follow procedures and work independently

PTO | 401k | Medical, Dental & Vision | Life Insurance | Seven Paid Holidays | Voluntary Benefits | EAP

Other compensation bonuses are eligible. Bonus pay based on percentage of salary, adjusted by company and individual performance.

Cochran, Inc. provides equal employment opportunities to all…