Proposal Coordinator - Portland, ME | Providence, RI | Canton, MA

Overview

Woodard & Curran is a national engineering, science, and operations firm with a simple vision for clean water, a safe environment, healthy communities, and happy people. As an employee-owned company, we strive to cultivate teams that encourage collaboration in an inclusive culture. We seek talented individuals from all backgrounds to help us address a broad range of water and environmental issues.

We prioritize our people, offering opportunities for professional growth, ownership, and flexibility. This commitment enables us to make a meaningful impact on our clients, communities, and the planet.

What’s in it for you

As a Proposal Coordinator, you’ll be at the heart of our business development process—collaborating with Marketing, Client Managers, Practice Leaders, and Project Managers to ensure timely and high-quality responses to RFPs and SOQs.

You’ll thrive in a fast-paced, deadline-driven environment where your organizational skills, communication abilities, and desktop publishing expertise will be valued and put to work daily. This role offers the chance to support multiple managers across teams, contribute to strategic pursuits, and help shape the way we present our solutions to clients.

If you enjoy working independently while being part of a collaborative team and are passionate about producing polished, impactful proposals, this is your opportunity to grow your career in a dynamic, mission-driven firm.

Location: Hybrid work from office 3 days a week; preferred locations are Portland, ME;
Canton, MA;
Providence, RI.

We are looking for an experienced Proposal Coordinator who excels in a collaborative setting, demonstrates strong organizational skills and attention to detail, thrives in multi-tasking and managing numerous proposal deadlines, and has outstanding communication skills. This person will independently manage all phases of proposal development—from go decision through completion and delivery—and will also support the process from short-list selection to interview presentation.

• Proposal content development, organization, editing, layout, production, and delivery—from concept to completion.
• Updating and ongoing maintenance of firm qualifications materials and employee resumes.
• Completing the post-proposal close-out process, updating marketing materials and maintaining electronic file organization.
• Collaborate and communicate with Client Managers, SMEs, Graphic Designers, Legal, Finance, Human Resources and Health & Safety departments throughout the proposal development process.
• Knowledge of SF 254/255 and 330 submittals, but not required.
• Maintaining brand integrity and quality control of the firm’s external image.
• Coordination with other members of the Marketing team to complete additional marketing tasks.
• Go/No-Go facilitation.

• Bachelor’s degree, preferably in English, Marketing, Journalism, Communications, Business, etc.
• 4+ years of relevant experience.
• Experience with In Design
• Exceptional written and verbal communication skills.
• Knowledge of a wide range of software (Microsoft Office Suite and Adobe Creative Suite).
• Experience coordinating work for a large group in a deadline-oriented setting.

$24 - $40 an hour

Anticipated pay range is flexible, depending on factors such as the employee’s primary work location, skills, experience, and education. The following examples illustrate how the pay range for the same role can vary based on different locations.

• Group A (Portland, ME) = $24.00 - $32.00
• Group B (MA) = $26.00 - $36.00
• Group C (Andover-MA) = $30.00 - $40.00

This position’s anticipated pay range is provided; the final exempt salary or non-exempt hourly pay will depend on experience level and consider a percentage-based geographic differential based on where the final candidate will be working. Geographic differentials recognize and reflect the cost of labor differences between geographic markets.

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Retirement Savings:

• 401(k) Pre-tax or Roth Contributions: The company matches 100% of the first 3% of salary contributed

Time away from work:

• Observed holidays: Choose…