Administrative Assistant

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

At Jacobs, we do not settle – always looking beyond to raise the bar and deliver with excellence. We apply our expertise and knowledge as welook intothe future with great optimism and focus. We don’t settle until we give our best and know that we’re making a difference.

As an Administrative Assistant
, you’ll join a collaborative team in Portland, Oregon supporting construction engineers, designers, and project managers as they deliver complex, large scale facility projects. You will provide essential administrative and logistical support that helps teams stay organized, connected, and focused on meeting client objectives.

This role is well suited for a proactive, service-oriented professional who thrives in a fast-paced environment and enjoys supporting multiple stakeholders.

• Schedule, coordinate, and support meetings (virtual and in person)
• Take, format, and distribute meeting notes and materials
• Interface effectively with coworkers and project teams both remotely and onsite
• Plan and support large and small meetings, trainings, and team events
• Manage data, files, and digital workflows
• Coordinate food orders and logistical needs for meetings
• Provide general administrative support and assist with ad hoc requests, as needed

• High school diploma or GED
• 3-5 years of administrative assistant experience
• Strong organizational skills, initiative, and attention to detail
• Ability to manage multiple priorities in a fast paced, dynamic environment
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office tools, including Outlook, Word, Excel, and MS Teams
• Strong digital organization skills for managing emails, tasks, and workflows
• Comfort taking directions from multiple stakeholders and working collaboratively
• Ability to lift up to 25 pounds, as needed

• Experience working in a large or global enterprise environment
• Familiarity with SharePoint, One Note, and Power Point
• At least 1 year of experience supporting engineering or construction teams
• A strong customer service mindset and a passion for helping others

#LI-MP1

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, one floating holiday, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.

The base salary range for this position is $49,920.00 to $54,080.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on January 21, 2026. This position will be open for at least 3 days.

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support .