Program Coordinator

The PROCEDEO Group, a national Design/Construction Program Management Company, is seeking a Program Coordinator for an on-site position to support the planning, coordination, and execution of design and construction programs. This role is responsible for assisting with project documentation, schedule coordination, stakeholder communication, and administrative support to ensure projects remain aligned with program goals, timelines, and compliance requirements. The Program Coordinator works closely with the Program Director, Project Managers, Construction Managers, clients, consultants, and contractors to facilitate efficient program operations and successful project delivery while being present on-site to support day-to-day program activities.

• All Program High-Level related activities.
• Provides administrative support to the Program Director and Program Controls.
• Follow up with the required party internally to ensure task/reporting completion as directed by Program Director.
• Assist OR/PC Teams with special assignments, presentations and tasks.
• Attend meetings and assist with meeting minutes or recap email as/if needed.
• Prepare Program-related Owner Supplemental Information documents and Memos – track completion, distribute to ORs and PCs, follow-up as needed.
• Assist Team with misc. inquiries – track and report.
• Memorandums – as necessary and directed by PD.
• Site visits/photos/meetings – as necessary, document discussions as needed.
• Maintain document controls, ensuring all files are organized, accessible, and up to date in the digital document management system (Egnyte).
• BOE Meetings – Deadlines/Tracking/Support as needed. Upload approved items to Egnyte and share with the team.
• Fully responsible for program monthly reports every 15th of each month.
• Responsible for updating the PMP every 6 months.
• Collect monthly project updates from the ORs each month.
• Complete monthly updates to the Bond Project’s websites.
• Serve as the primary point of contact for managing OPEX related to the construction and design teams, ensuring accurate tracking and reporting statuses.
• Prepare presentations as requested by PD.
• Prepare documents Templates (letters and forms) as required.
• Perform all other tasks and duties as assigned.

• Bachelor’s degree in Construction Management, Engineering, Business Administration, or a related field, or equivalent relevant experience.
• 2–4 years of experience in program coordination, project coordination, or administrative support within design, construction, or capital programs.
• Strong organizational and time-management skills with the ability to manage multiple deadlines, track deliverables, and support recurring program reporting requirements.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), including experience preparing reports, presentations, templates, and meeting documentation.
• Experience using document management systems (e.g., Egnyte or similar platforms) to maintain accurate, organized, and up-to-date program records.
• Excellent written and verbal communication skills, with the ability to collaborate across teams, follow up on action items, and support leadership and project stakeholders.

Employee Benefits include a negotiable salary, 401K (with company match), full medical/dental/vision insurance, paid time off, life and disability insurance, paid maternity and paternity leave, tuition reimbursement, HSA and FSA medical plans as available to fulltime company employees.

PROCEDEO is a national leader in alternative project delivery methods for architecture and construction, as well as cutting-edge construction technology within the education and municipal sectors. We oversee full portfolios of capital projects for K-12 districts, municipalities and universities from conception through all phases of procurement to completion. Our team prides itself on providing exceptional service while remaining attentive to client needs.

We specialize in delivering projects efficiently and effectively, maintaining a client-focused approach.

PROCEDEO is an equal employment opportunity company. For more information on our culture, history and portfolio of work and services, please visit