Executive Assistant

1 day ago Be among the first 25 applicants

This range is provided by LHH. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Executive Assistant

Pay: $30–$40 per hour DOE

Schedule: M–F, full-time, standard business hours with flexibility

Location: Hybrid based out of SE Portland

Duration: Contract to hire

The impact you’ll make: You’ll operate as a force-multiplier for leadership—driving projects forward, structuring work, and ensuring communication and logistics run smoothly. The ideal EA brings both project management rigor and executive-level service, thriving in a fast-moving environment while modeling confident, polished professionalism.

• Own project schedules
  :
  Build, track, and update timelines, dependencies, deliverables, and milestones; surface risks and drive on-time outcomes.
• Manage up
  :
  Anticipate needs and provide proactive support to program owners and executive stakeholders; keep leaders focused on the highest value work.
• Coordinate communications
  :
  Serve as a point of contact for clients and subcontractors; draft, proof, and send professional correspondence; ensure timely follow through.
• Create and maintain SOPs
  :
  Stand up lightweight, repeatable processes; keep documentation current and accessible.
• Schedule & logistics
  :
  Calendar management, meeting coordination, agendas, notes, and action item tracking; arrange event and onsite logistics as needed.
• Enable smarter work with tools
  :
  Evaluate and, where helpful,
  teach the organization how to leverage AI or other productivity tools to streamline workflows and decision making.

• Background 3+ years as an Executive Assistance, or in Project Management, Operations, or a similar capacity.
• Demonstrated experience running complex logistics (calendars, meetings, events) and keeping multiple projects on track
  .
• Excellent written and verbal communication
  , with a crisp, client‑ready presence.
• Process mindset
  :
  Comfortable building SOPs, documenting workflows, and improving how work gets done.
• Tech‑forward & curious
  :
  Comfortable learning new tools quickly; interest in AI enabled ways of working is a plus.
• Discretion & judgment handling confidential and sensitive information.
• Education: High School Diploma or equivalent is required; furthering education such as a Bachelors Degree or beyond is preferred.

• Thrives in a fast‑paced environment and stays composed under shifting priorities—able to be “all hands on deck” for time‑bound projects while respecting work‑life balance.
• Confident and direct communicator who can partner with assertive leadership styles and still bring calm, clarity, and structure.
• Best‑in‑class polish
  :
  Represents the team and brand with professionalism in every interaction.
• Feedback‑positive
  :
  You give and receive feedback well; the team is eager to learn and improve.

Benefit offerings include medical, dental, vision, life insurance, short‑term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

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