Executive Administrative Assistant to President

Executive Administrative Assistant to the President

All God's Children International is actively seeking a dedicated individual to serve as our Executive Administrative Assistant to the President.

Please note:

This position is based in the Vancouver, Washington area, providing occasional in-office and in-person support as needed.

The Executive Administrative Assistant to the President provides high-level administrative support in a one-on-one working relationship with the President of AGCI. This role serves as a key liaison between the President and internal/external stakeholders, including the Executive Team, Board of Directors, donors, families, and staff. This role will manage schedules, provide clerical support, arrange travel and correspondence, schedule meetings, and coordinate support at events.

About Us:

We are the world’s leading child advocacy and trauma disruptor organization. For 30+ years and counting, we have remained relentless in our commitment to stand up for children who need family by working across the continuum of care to dismantle systemic trauma. Today, we are unlocking possibilities for over 123,000 children per year across the globe. Our reach has expanded across 25 countries spanning five continents.

We work every day to dismantle the systemic trauma that sits at the heart of the orphan crisis that still affects over 8 million children. Thanks to God’s provision, children facing the darkest realities experience powerful emotional healing every day and learn the hope of the Gospel. Because no child should be alone.

• Manage and maintain the President’s schedule, including appointments, meetings, and conferences.
• Coordinate domestic and international travel arrangements, including transportation, lodging, and conference registration.
• Create and maintain detailed travel itineraries.

• Prepare executive-level responses to routine memos, letters, and correspondence.
• Compose, draft, and proofread a variety of documents, many of which are sensitive and confidential.
• Scan, copy, and send group notifications using platforms such as Microsoft Outlook and Teams.

• Attend Executive Team and other leadership meetings; record minutes and track follow-up tasks.
• Organize monthly staff meetings and assist in planning staff retreats.
• Coordinate logistics for Board of Directors meetings, including scheduling, agenda preparation, distribution of materials, and maintaining meeting minutes.
• Assist in preparing presentations, reports, and materials for meetings and events.

• Provide in-person and in-office support when needed.
• Support the President with general clerical and administrative tasks.
• Manage special projects by establishing objectives, setting priorities, coordinating with others, and adjusting plans as needed.
• Provide support for organizational programs and strategic initiatives.
• Perform other duties and special projects as assigned.

Supervisory Responsibilities:

This job has no supervisory responsibilities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor's degree with a minimum of four years of experience providing administrative support to a senior-level executive.
• Demonstrated experience in scheduling and calendaring, preferably using Microsoft Outlook.
• Proven ability to compose, edit, proofread, and format written materials.
• Ability to type 55 WPM.
• Intermediate level skills with Microsoft Office Suite (Word, Excel, Access, Outlook, and PowerPoint).

• Must reside in the Vancouver, Washington area to provide occasional in-office and in-person support.
• Strong organizational and time-management skills with the ability to prioritize and multitask effectively.
• Excellent written and verbal communication skills, with attention to detail and professionalism.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• C…