Administrative Assistant

Certa Building Solutions

Certa Building Solutions specializes in providing building envelope consulting services in the Seattle, Portland, and Florida markets. We collaborate with Owners, Architects, and Contractors to create high-performance buildings for both new construction projects and restoration of existing structures. Our mission is to deliver innovative solutions for sustainable and efficient buildings. Certa Building Solutions seeks talented, driven professionals interested in making a meaningful impact.

Join us in shaping the future of building design and restoration.

This is a full-time, on-site role based in Portland, OR, for an Administrative Assistant. The Administrative Assistant will perform diverse administrative duties, handling communications, maintaining records, billings and invoicing with AR responsibilities, and coordinating office operations. The role also involves providing logistical support and assisting in project coordination to ensure seamless workflow and productivity across the team.

• Proficiency in administrative tasks such as scheduling, record-keeping, and document management.
• Strong organizational and multitasking abilities to manage workflows efficiently.
• Excellent communication skills, both written and verbal, with attention to detail.
• Familiarity with office software and tools, including word processing and spreadsheet applications, including CRM and BQE Core systems.
• Ability to collaborate effectively and maintain professionalism in interactions with clients and team members.
• Experience in building science, structural engineering, or architecture would be a nice to have.
• High school diploma or equivalent; further education in administration or related fields is an advantage.

• Seniority level:
  Entry level
• Employment type:
  
  Full-time
• Job function:
  Administrative
• Industries:
  Architecture and Planning