Administrative Assistant - Portland

Overview

Job Title: Association Administrator
Job Type: Reduced Full-Time (Approximately 30 hours per week)
Pay: $21–$25 per hour
Schedule: Monday–Friday, 6 hours per day (flexible schedule available after 90 days)

Endless Growth
Join the fastest-growing HOA company in the Pacific Northwest with unlimited opportunities for advancement, including roles like Association Business Manager.

Work-Life Balance Built In
Enjoy the stability of a full-time role with the breathing room of a shorter workday. Our reduced-hour schedule is perfect for those who want meaningful, consistent work without the typical 40-hour grind.

A Fresh Start
We provide the tools and training you need to excel, whether you’re experienced or new to HOA management.

Supportive Culture
Be part of an inclusive, positive environment focused on your growth and success.

Give Back
After 90 days, earn paid volunteer hours to participate in TMG Cares and make a difference in the community.

• Engage with a High-Energy Team: Communicate with vendors, owners, and board members through phone and email, keeping operations running smoothly.
• Manage Crucial Operations: Proofread, edit, and process correspondence and mailings for multiple associations, ensuring accuracy and timeliness.
• Coordinate Projects & Contractors: Obtain bids, create work orders, and assist in overseeing projects with landscapers, pool managers, maintenance staff, and other service providers.
• Ensure Seamless Operations: Manage board and owner meeting reservations, locations, and logistics, with opportunities to attend virtual meetings.
• Track Key Data: Maintain reports, inventories, and reference lists, ensuring all data is accurate and up to date in our system.
• Document and Organize: Track daily communications and log time effectively to keep everything organized.

• Competitive Salary: $21–$25 per hour, with opportunities for growth and raises.
• Comprehensive Benefits Package: Choose from two medical plan options, with AMS covering 70% of premiums. Plus, a 75% employer contribution for vision and dental plans.
• Paid Time Off: Vacation, sick leave (1 hour for every 30 hours worked), and 10 paid holidays each year.
• Career Development & Training: Access exceptional resources and support to help you advance in your career and achieve your professional goals.
• Life Insurance: A company-paid $25,000 life insurance policy.
• 401(k) Plan: Start building your future with a 401(k) plan and discretionary annual company match after 6 months.
• Education Reimbursement: $500 annually for certifications and accreditations.
• Voluntary Benefits: Additional benefits including AFLAC, flexible spending, short-term disability, and more.

If you're looking for an exciting opportunity to grow, make a difference, and be part of an incredible team, we want to hear from you! Apply now and join a company that values your contributions and supports your success every step of the way.