Office Administrator

The Portland Group of Companies is seeking a full-time Office Administrator to join our Administration Department at our Head Office situated outside Durbanville.

This position will report to the Administration Team Leader.

• Handle daily admin tasks, filing, data capturing, mail collection, errands, and assist reception when needed.
• Manage PPE issuing, prepare weekly stock, process requisitions, capture records, and monitor stock levels.
• Assist with maintenance coordination, order and issue office supplies/equipment, manage phone issuing, and maintain key and equipment registers.
• Assist with corporate wear, marketing materials, staff functions, and company events.
• Capture mobile and office accounts, process invoices, and prepare reconciliations.
• Manage fines, licensing, fleet documentation, data capturing, vehicle logs, inspections, and monthly checks.
• Record and update incidents and assist with capturing and filing incident information.

• Matric qualification.
• Excellent communication skills in English and Afrikaans.
• Professional, organised, and able to multitask effectively.
• Proficient in Microsoft Office with the ability to learn additional software.
• Minimum of 3 years relevant experience.
• Strong interpersonal skills and a team-focused approach.