AP Accounting Specialist; Accounting Specialist

Overview

AP Accounting Specialist (Accounting Specialist) – US--Remote

Requisition :
Position Category: Accounting/Finance
Job Type: AFSCME union represented
Position Type: Regular Full-Time
Posting Department: Accounts Payable
Posting Salary Range: $26.60 - $35.98 per hour, with offer based on experience, education and internal equity
Posting FTE: 1.00
Posting

Schedule:

Monday - Friday
Posting

Hours:

8:00am - 4:30pm PST
HR Mission: Central Services
Drug Testable: No

Department Overview:
This position in Accounts Payable (AP) is responsible for accurate and timely review and input of invoices into the financial system Oracle as well as the documents repository system OnBase. The number of invoices processed should be equal or greater than the department standard. This position is also responsible for maintaining accurate records for transactions processed, resolving discrepancies with vendors and departments, assisting users with AP questions and clarifications regarding AP policies, guidelines and procedures.

Solid problem-solving skills, ability to balance tasks and priorities are necessary in order to meet deadlines and to provide superior and professional customer service in a high volume fast paced environment. The position also requires effective organizational skills, time management, multi-tasking skills and effective verbal and written communication skills. The AP Accounting Specialist is responsible appropriate handling of OHSU restricted information (Classified, Confidential and Proprietary).

Invoice Review and Processing

• Match purchase orders to invoices and enter invoices into Oracle and OnBase. Perform high complexity work including:
• AP invoice charge verification vs. purchase orders,
• confirmation of purchase approval and verification that goods and services purchased have been received through the 3-way invoice matching procedures,
• ensuring that proper coding, approvals and required backup documentation are in place,
• payment authorization and processing.

• Reconcile processed work by verifying entries and validating payee information, amount, payment terms, payment method, accounting / funding information.

• Follow processing priorities guidelines in order to ensure appropriate and timely recording of expenditures in the OHSU financials, as well as minimizing the risk of missing early payment discounts.

• Review items included on invoices to ensure appropriate processing of item lines, freight, shipping and handling.

• Review tax items to ensure appropriate billing and follow-up with vendors in case of tax lines that are not applicable to OHSU (such as sales tax for Oregon shipping addresses).

• Send applicable notifications for invoice holds to departments in a timely manner.

• Ensure that proper coding, approvals and required backup documentation are in place for processing of a variety of payables including invoices, vendor payments, non-employee travel reimbursements, payments for study participants.
• Ensure compliance with applicable policies and procedures.
• Work on statement reports, invoice hold report, returned check reports. Verify monthly vendor accounts and balance statements.
• Resolve returned checks in a timely manner.
• Review monthly invoice hold reports and resolve discrepancies.
• Collaborate with Vendor Desk to update vendor records.
• Identify opportunities for increased efficiency, compliance and cost savings.
• Identify opportunities for revenue such as early payment discounts and electronic payment rebates. Analyses payment methods to ensure efficiency and cost-effectiveness
• Review excessive freight charges and notify departments. Work with the departments and vendors to resolve the freight charges.
• Review invoice payment terms and notify the manager in case of discrepancies.

• Follow-up with departments and vendors in a timely and professional manner in regard to invoice, requisitions and purchase orders discrepancies.
• Assist departments in resolving invoice holds in a timely manner.
• Demonstrate attention to detail accuracy and efficiency when reviewing discrepancies.
• Partner with…