Accounting Accounts Payable Supervisor

Corporate Accounting AP Supervisor

Guardian Real Estate LLC is seeking a Corporate Accounting AP Supervisor to oversee the entire accounts payable function across a portfolio of properties. The role involves managing staff, improving processes, and leveraging Yardi software to support operational success.

Location: Portland, OR (Hybrid schedule discussed)
Hours: 40 hours per week, Monday – Friday

Compensation: Base pay: $70,000 – $90,000 per year + annual bonus and benefits

• Manage and oversee the high‑volume accounts payable department and staff, providing leadership, training, and support for proper procedures and Yardi utilization.
• Oversee full‑cycle processing of invoices, including reviewing, verifying, sorting, coding (with proper general ledger accounts), and matching to purchase or work orders using Yardi modules such as Pay Scan.
• Prepare and process weekly check runs, ACH, and wire transfers, ensuring timely payments and monitoring discount opportunities to reduce costs.
• Perform monthly and year‑end AP reconciliations, reconcile vendor statements, and assist with month‑end and year‑end closing processes. Prepare weekly reports of outstanding invoices and support audits with documentation.
• Act as the primary contact for vendors regarding billing and payment inquiries, identify and resolve discrepancies, and collaborate closely with property and asset managers to ensure accurate coding and approvals.
• Maintain complete and accurate vendor files, including W‑9s and insurance certificates, ensuring compliance with internal controls and GAAP standards.
• Identify, recommend, and implement process improvements to streamline accounts payable workflows and enhance departmental efficiency.

• Minimum of 3–5 years of progressive accounts payable experience, including supervisory or management experience in property management or real estate.
• Strong knowledge of accounting principles (GAAP), accrual accounting, GL coding, and understanding of how AP impacts financial statements.
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, and complex formulas) and standard office software.
• Exceptional attention to detail, strong analytical and problem‑solving skills, and the ability to manage multiple priorities in a fast‑paced, deadline‑driven environment.
• Excellent written and verbal communication skills, with the ability to collaborate effectively across departments and with external partners.

• Medical insurance
• Vision insurance
• 401(k) plan
• Full paid time off and holiday schedule

Guardian is a developer, owner, and operator of multifamily properties dedicated to community and housing for all. Join our team to support and lift the communities we serve.