Senior Administrative Coordinator

Position Details

Position Information

Position Type:
Professional Staff Faculty Track

Position Title:

Senior Administrative Coordinator Employment Status:
Full Time, Months 12, Campus:
Portland, ME

Description

The Senior Administrative Coordinator oversees the administrative, financial, and operational functions of the Interprofessional Simulation and Innovation Center (ISIC), ensuring efficient support for simulation-based education, accreditation, and institutional initiatives. Reporting to the Senior Director, this role serves as a central liaison between faculty, staff, students, vendors, and institutional partners.

The anticipated salary for this position is $46,500.

UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands‑on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

• Multiple health and dental plan options, plus vision coverage.
• Up to 8% retirement plan match.
• Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
• Educational benefits:
  • UNE tuition waiver for employees, spouses, and domestic partners

• Manage daily administrative operations and office management tasks.
• Develop and maintain filing, documentation, and electronic record systems.
• Maintain departmental databases and generate reports for leadership and stakeholders.
• Process financial transactions, track expenditures, and assist with budget monitoring.
• Manage Standardized Patient time sheets and related documentation.
• Coordinate and manage ISIC scheduling requests, equipment borrow requests, and tour/Open House requests throughout the academic year.
• Manage simulation center vendor contracts.
• Conduct monthly reconciliations for ISIC purchase cards and departmental budgets.
• Coordinate, track, and report travel expenses for the ISIC team.
• Prepare, track, and monitor invoices.
• Organize meetings, events, and departmental activities.
• Support accreditation and compliance documentation.
• Collaborate with leadership on operational planning and continuous improvement initiatives.
• Manage purchases of inventory and equipment.
• Other duties as assigned.

Associate’s degree in an appropriate discipline plus 3–4 years of relevant clinical, IT, or administrative experience, or an equivalent combination of education and experience.

• Proven abstract analytical thinking and problem-solving skills.
• Ability to work independently and collaboratively within a team.
• Experience using media and information technology.
• Ability to acquire new skills and learn new techniques.
• Strong written and verbal communication with academic and technical colleagues.
• Creativity and adaptability in a changing environment.
• Experience in bookkeeping, accounting, or higher education operations.
• Familiarity with simulation-based or healthcare education environments.

Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran.

Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.

This position is not eligible for H-1B visa sponsorship.

Posting Number: 2022PS0831P

Open Date: 03/04/2026

Close Date:
Open Until Filled

Yes

Required fields are indicated with an asterisk (*).

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