Secretary Legal

Overview

If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information.

Workers' Compensation Board

Secretary Legal

Opening Date: January 23, 2026

Closing Date: February 6, 2026

Grade / Admin Unit: 13 / Administrative

Job Class Code: 6556
Salary: $17.30 – $24.91/Hourly
Position Number:

Location: Portland

Job Description

This position provides routine clerical, secretarial and administrative support services to professional legal staff in the Appellate Division of the Workers’ Compensation Board. The work requires knowledge of modern office practices and office equipment necessary to perform complex clerical tasks. Responsibilities require independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.

Work is performed under general supervision.

• Prepare and distribute a variety of legal documents.
• Manage Appellate Division cases in computer data base from initial filing to final decision.
• Proofread and/or edit decisions and letters.
• Maintain physical files and archive completed files.
• Scan documents and maintain electronic files.
• Maintain calendars and schedules.
• Process incoming/outgoing mail.
• Organize and distribute research materials and briefs to administrative law judges.
• Respond to requests from administrative law judges.
• Answer routine inquiries from attorneys, litigants, and the public based on knowledge of Appellate Division rules and procedures.
• Become familiar with Appellate Division conventions and citation formats.
• Record oral arguments.
• Compile statistical information for reports.
• Answer phones.

• Knowledge of modern office methods and procedures.
• Knowledge of spelling, punctuation, grammar.
• Familiarity with legal procedures and terminology.
• Familiarity with or ability to become familiar with legal data bases.
• Ability to operate modern standard office equipment.
• Ability to draft legal and business correspondence.
• Ability to use computerized and paper filing systems.
• Ability to proofread and edit documents.
• Ability to work with timelines and schedules.
• Ability to process standard mail transactions.
• Ability to determine facts, detect errors and irregularities, and resolve problems in accordance with established procedures.
• Ability to communicate effectively in both written and oral form.

Training, education, or experience in office and administrative support work that demonstrates
1) competency in applying a general knowledge of the principles and practices of office processes and administrative functions to perform routine secretarial support tasks, and
2) the ability to use independent decision-making on the appropriate processes to follow, information to process and actions to take in accordance with standard procedures.

Please submit a cover letter along with a current resume.

In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.

For more information or questions specific to the position, please contact: recruitng.ggsc

The selected candidate will be required to pass the required background checks (fingerprinting may be required) as a condition of employment.

This position is not eligible for visa sponsorship or STEM OPT extensions.

Benefits of working for the State of Maine:

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

• Health Insurance Coverage …