Office Manager, COM Recruitment, Student, and Alumni Affairs

Office Manager, COM Recruitment, Student, and Alumni Affairs

Position Title Office Manager, COM Recruitment, Student, and Alumni Affairs

Employment Status

Employment Status Full Time

Months

Months 12

Campus

Campus Portland, ME

The Office Manager of the UNE COM Office of Recruitment, Student, and Alumni Services (RSAS) manages daily office operations and provides comprehensive administrative support to ensure the smooth and efficient functioning of the department.

This is a full-time, salaried position with an annual salary of $52,000–$56,000, based on experience, skills, and qualifications.

About the University of New England
UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

• Multiple health and dental plan options, plus vision coverage.
• Up to 8% retirement plan match.
• Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
• Educational benefits
  :
  • UNE tuition waiver for employees, spouses, and domestic partners.
  • UNE tuition waiver for dependents of employees with 1 year of full-time service.
    • 50% tuition reduction if less than 1 year of full-time service.
• Serves as administrative liaison with students, faculty, staff, parents, alumni, vendors, and/or other key department constituency: explains policies/procedures; answers various questions; coordinates services; handles special requests or problems, referring to supervisor and advising on appropriate actions as necessary.
• Manages the budgetary activity for the department and keeps the associate and assistant dean apprised: initiates and processes financial documents related to operating budgets, capital budgets, special accounts, and the like; monitors financial activity; organizes and maintains financial records; prepares related reports.
• Coordinates, initiates, prepares, processes, and/or monitors various financial/administrative/operations forms, records, reports, schedules, and other documents, ensuring timely and accurate completion of documents by other department/University personnel and/or outside individuals/organizations.
• Provides administrative support for the Associate and Assistant Deans for RSAS, including (but not limited to) managing work schedule, appointments, travel arrangements, phone calls, and written correspondence.
• Manages various special projects as assigned.
• Develops, organizes and maintains various departmental files and records, frequently involving cross filing/cross-reference systems.
• Works as part of the team to manage department related events generally outside of standard business hours.
• Commits to actively fostering a welcoming culture of belonging and inclusion.
• Performs other related duties as assigned.

Bachelor’s degree in business or other appropriate discipline, plus three to four years of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.

• Broad base of general administrative and office management knowledge and skills.
• Excellent organizational skills.
• Experience in overseeing, organizing and maintaining moderately complex filing and records systems. Previous experience with computerized information systems.
• Excellent communication, writing and math skills.
• Bookkeeping/accounting training or experience may be desirable.
• Ability to deal effectively with a wide variety of individuals inside and outside of the University.
• Ability to function independently as well as work as part of a team.

Consistent with federal and state law and University policy, the University of New England is…