Administrative Assistant II

About Team / Role

We are seeking a highly organized and motivated Administrative Assistant to provide comprehensive support to our Digital Leadership team s role requires a proactive individual with exceptional communication and interpersonal skills, a strong ability to prioritize tasks, and a keen eye for detail. This position is based in office at our Corporate Headquarters in Portland, ME.

• Manage calendars for the SVPs and VPs, scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, presentations, and reports.
• Maintain confidential files and records.
• Coordinate and manage expenses and reimbursements.
• Provide general administrative support, including ordering supplies, and coordinating maintenance requests.

• Assist with the planning and execution of in-person events for the Dallas hub, including team meetings, client events, and company-wide gatherings.
• Assist with the planning and execution of off-site events/meetings for the DLT supported
• Coordinate event logistics, such as venue selection, catering, and A/V equipment.
• Manage event registration and communication with attendees.
• Provide on-site support during events.
• Track event budgets and expenses.

• Proven experience as an administrative or in a similar role with strong executive presence.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in Google Suite.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Experience with event planning and coordination is a plus.

WEX's comprehensive and market competitive benefits are designed to support your personal and professional well-being. Benefits include health, dental and vision insurances, retirement savings plan, paid time off, health savings account, flexible spending accounts, life insurance, disability insurance, tuition reimbursement, and more.

Pay Range: $23.50 - $27.50