Design Coordinator

Overview

Akel Homes, an award-winning South Florida home builder, is seeking a dedicated Options Coordinator to assist homeowners in selecting standard features and upgrades for their new homes. This role involves preparing and managing all necessary documentation to commence construction, including permit order forms, monotony code worksheets, location sketches, color selection addenda, flooring worksheets, and exhibits. The Options Coordinator serves as a key liaison between homeowners, sales, construction, and trade partners throughout the options process.

• Homeowner Selections – Facilitate and assist homeowners with the selection of standard features and available upgrades.
• Scheduling & Preparation – Schedule and confirm all option/color selection appointments; retrieve necessary information from sales to prepare a color selection file for each homeowner.
• Subcontractor Coordination – Coordinate pool appointments with subcontractors, ensuring all required information is provided.
• Options Book – Provide homeowners with an options book outlining required selections.
• Design Center & Model Tours – Escort homeowners through the model home, explaining standard features and upgrades. If a model home is not available, facilitate the appointment in the Design Center using blueprints to review available options.
• Data Entry & Confirmation – Enter homeowner selections into the system to create a draft of their selections; ensure the homeowner has confirmed that the draft is accurate.
• Documentation Management – Prepare and organize all documentation related to options selections, obtaining necessary signatures and initials.
• Payment Collection – Collect option payments, change fees, and any outstanding deposits due on the contract, including payments requiring cashier’s checks.
• Paperwork Distribution – Prepare, complete, and distribute all paperwork related to the Options Process in a timely manner, including reconciliation sheets, permit order forms, monotony code worksheets, commence package checklists, option review checklists, and production reports. Include all required backup, such as copies of letters and emails sent to homeowners, in the homeowner’s contract file.
• Follow-Up & Clarifications – Follow up with homeowners on missing or unclear selections; ensure changes are documented and approved promptly.
• Construction Support – Address and resolve any questions or clarifications that arise during the construction process in a timely manner.
• Additional Duties – Perform other related duties as assigned by management.

• Required Qualifications
• High school diploma required; bachelor’s degree preferred.
• Minimum one year of experience in the new home building industry assisting homeowners with color and options selections.
• Basic construction knowledge required; a flair for design preferred.
• Strong time management skills; able to manage tasks efficiently, meet deadlines, and follow up as needed.
• Excellent problem-solving skills to identify discrepancies and take initiative to research and correct issues.
• Detail-oriented with strong planning and organizational abilities to multi-task and prioritize effectively.
• Adaptable and able to thrive in a fast-paced environment.
• Strong verbal and written communication skills; able to keep all parties continuously updated.
• Team-oriented with excellent interpersonal skills; maintains a professional, confident, and personable attitude.
• Intermediate proficiency in Microsoft Word, Excel, and PowerPoint.
• Must be able to occasionally lift, carry, and transfer materials weighing up to approximately 25 pounds, including sample boards, tiles, ad packages, as required by daily operations. Must be able to bend, reach, and perform light physical tasks as needed.
• Ability to work evenings and weekends as required.

• On-site position at Akel Homes communities in South Florida.
• Fast-paced environment requiring attention to detail, follow-up, and proactive communication.
• Frequent collaboration with internal teams, including Sales, Construction, and Operations, as well as external trade partners.
• Regular interaction with homeowners in model homes and…