Grants and Contracts Accountant- Finance Department

Overview

The City of Port St. Lucie is an equal opportunity employer.

This is an external job posting intended for non-city employees. If you are a current city employee applying through this posting, your application will not be reviewed with internal candidates. To be considered with internal candidates, please apply on the internal posting.

The starting hourly rate for this position is $34.57 - $39.75 depending on qualifications.

The focus of this position is mid-level, professional accounting work covering certain phases of finance, accounting, administrative management, control, and analysis while exercising discretion and independent judgment. Performs specialized work supporting the development of the grant management system, including data entry, supporting departments in the management of their grant award, monitoring, reporting, and tracking grants throughout the City. Supports effective grant management and accurate data entry and reporting.

Facilitates the development of public trust and confidence in the City.

This position is considered an Essential Position for Emergency Management. Emergency duties will be assigned as needed. This position requires 24 hours a day, 7 days per week availability during City of Port St Lucie emergencies, as determined by City Administrators, Emergency Manager or City Officials.

The following duties are illustrative for this position. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Keeps the mission, vision and values of the City of Port St. Lucie at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations.
• Develop procedures to govern how transactions are processed in coordination with the Grants Administrator and other Grant teams.
• Enters and tracks programmatic and financial data. Performs monthly reconciliation of complex accounting transactions.
• Proactively identifies, tracks, and reviews grants monthly and drafts progress reports as needed to ensure grant award requirements are met.
• Clarifies and resolves technical and contractual issues and problems with grants, and guides department staff on grant regulations and use of grant funding.
• Track actual expenditures and corresponding backup for accuracy. Verify progression towards planned outcomes and goals.
• Review invoices and payment documentation for accuracy and proper coding; processes invoices for payment; answers questions from vendors and contractors regarding invoice and payment status; processes purchase orders and requisitions for supplies and services.
• Perform complex, specialized grant accounting functions; prepares and complies periodic financial reporting and submission at the state and federal levels; and complies with reimbursement submittal requirements.
• Prepares, maintains, analyzes, balances, and reconciles a variety of financial reports/statements utilizing data from treasury, accounts payable, and accounts receivable.
• Prepares and reviews journal entries, wire transfers, and ACH transactions.
• Composes and types a variety of documents including correspondence, technical specifications, agendas, contract documents, minutes of meetings, memoranda, lists, schedules, manuals and other written materials or documentation.
• Responsible for researching, auditing, and analyzing accounting data. Conduct statistical comparisons of information as needed.
• Assists Deputy Director and/or designee with the Munis Grants Module and the processing and review of grant billings as it relates to projects, ensuring departments are billing according to grant/contract guidelines prior to submission to the granting agency.
• Responsible for general billing invoicing as it relates to grants, through the City’s ERP software. Manage accounts receivable as it relates to general billing for departments’ grants/projects.
• Provides financial support to include project ledger review, grant review, and various internal/external reporting.
• Ensures compliance adherence to Generally Accepted Accounting Principles (GAAP) through monitoring the Project Ledger module in MUNIS in correlation with the general ledger.
• Assists in gathering, analyzing, reviewing and development of the Schedule of Expenditures of Federal Awards (SEFA), including state awards.
• Assists with gathering and preparing information for external auditors as needed.
• Research and reconciles the projects and grant expenditures to both the Project Ledger module and the Grant Management module as required. May involve entering journal entries to update. Follow up with City staff as necessary.
• As assigned by the Deputy Director and/or…