Office Assistant – Secondary

OFFICE ASSISTANT – SECONDARY

Reports To: Building Principal

Bargaining Unit: PSE

Department:

Salary

Schedule:

Schedule A-Office Professionals

Employment Type: Classified

Salary Range: II

FLSA Status: Hourly

Adoption Date:

Hours per Day: 4.5

Revised Date: 6/27/2024

Days per Year: 193 (+11 Holidays) = 204

Belonging is a core value in the South Kitsap School District. We are passionate about building and sustaining an inclusive and equitable learning environment for all students and staff. We actively seek to understand the complex and rich identities of self and others and lean into and engage in courageous conversations. We know the educational environment is enhanced when diverse groups of people with unique ideas come together to learn and grow.

• Maintain and enhance a sense of belonging and success for traditionally marginalized populations.
• Cultivate and develop inclusive and equitable working relationship with students, families, staff, and community members.
• Demonstrate understanding of our unique cultures and celebrate differences.
• Embrace and actively promote an inclusive and equitable learning environment.

The job of Office Assistant
- Secondary is done for the purpose of providing clerical support to assigned school site personnel; communicating information to staff and the public; providing complete and accurate records; and providing information and/or direction as may be requested.

• Assists with processing of documents, forms, mailings, and materials (e.g. attendance, enrollments, etc.) for the purpose of disseminating information to appropriate parties;
• Distributes materials (e.g. mail, supplies, messages, bus passes, etc.) for the purpose of ensuring delivery to addressee;
• Maintains manual and electronic documents files and records (e.g. letters, forms, reports, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements;
• Manages lockers (e.g. locker assignments, etc.) for the purpose of controlling the use of lockers;
• Monitors students referred for illness or disciplinary action for the purpose of ensuring student welfare and maintaining a secure office environment;
• Prepares standardized documents (e.g. form letters and memos, calendars, bulletins, etc.) for the purpose of communicating information to other parties;
• Provides support services to administrative and support personnel (e.g. principals, assistant principals, counselors, deans, and nurses, etc.) for the purpose of ensuring efficient and effective operations;
• Screens and monitors all school visitors (e.g. parents, vendors, community members, etc.) for the purpose of ensuring the safety of students, staff, and visitors, maintaining a safe and secure environment.

• Performs other related duties as assigned (e.g. backup to Health Room, answers phones, assist staff with copier needs, etc.) for the purpose of ensuring the efficient and effective functioning of the work unit.

Skills, Knowledge, and Abilities

SKILLS are required to perform single tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; using pertinent software applications; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math; understand written procedures, write routine documents, and speak clearly; and understand multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; common office machines; and office methods and practices; school safety and security practices.

ABILITY is required to schedule activities and/or meetings; collate data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing specific, defined processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with specific, job-related data; and utilize specific, job-related equipment.

Some problem solving may be required to identify issues and select action plans. Problem solving with data requires following prescribed guidelines; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: being attentive to detail; adapting to changing work priorities.

Responsibility

Responsibilities include:

working under direct supervision using standardized routines; providing information and/or advising others; operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is some…