Assistant, Executive

Overview

Come Build Your Career at Aecon! As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive. We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.

Xtreme Powerline Construction Inc. is a leading Michigan-based electrical distribution utility contractor, recognized for delivering innovative and reliable infrastructure solutions. We partner with Aecon Utilities Inc. to provide large-scale engineering, procurement, and construction services across the U.S. and Canada. Our offerings include substations, battery energy storage facilities, power line installations, and integration into power grids. As we expand our operations and drive efficiencies, we are committed to leveraging technology to transform processes and deliver exceptional value to our clients.

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive, high-level administrative support to the President of a fast-growing, multi-state utility contracting business. This is a unique opportunity to play a pivotal role in a company that is expanding rapidly and diversifying into new work streams across the United States. The ideal candidate will act as a strategic partner, managing complex calendars, ensuring priorities are handled seamlessly, and maintaining confidentiality in all matters.

You’ll anticipate needs, solve problems before they arise, and contribute directly to the success of a rapidly scaling organization.

• Manage dynamic calendars, meetings, and travel arrangements for the President.
• Coordinate logistics for business and personal commitments, including detailed travel briefs.
• Serve as the first point of contact, screening calls, emails, and requests with professionalism.
• Draft, edit, and proofread correspondence, presentations, and briefing materials.
• Assist with client pricing submissions and business documentation.
• Maintain confidentiality and exercise discretion in all communications and decisions.
• Support clerical tasks, including managing spreadsheets and inputting items into accounting software.
• Organize and prepare materials for meetings, client engagements, and events.
• Track priorities, deadlines, and deliverables to ensure alignment with strategic goals.
• Handle personal errands and tasks that support the President’s productivity and well-being.

• Bachelor’s degree or equivalent experience preferred.
• Minimum 3+ years supporting senior executives in a fast-paced environment.
• Proven ability to maintain confidentiality and handle sensitive information.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook.
• Strong organizational and time-management skills with ability to juggle multiple priorities.
• Excellent written and verbal communication skills.
• Experience with Quick Books and advanced Excel skills (asset).
• High emotional intelligence, adaptability, and resilience under pressure.
• Ability to anticipate needs and proactively solve problems.
• Adaptable & Resourceful – thrives in a fast-paced environment.
• Quick Learner – rapidly grasps new processes and systems.
• Discreet & Trustworthy – handles sensitive information with integrity.
• Proactive Problem-Solver – anticipates challenges and resolves issues.
• Detail-Oriented – ensures accuracy in scheduling and documentation.
• Relationship Builder – communicates effectively with clients and stakeholders.
• “No Task Too Small” Mindset – embraces both strategic and day-to-day tasks.

Aecon fosters diversity, inclusion and belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law. We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations.

Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.