Court Clerk II

POSITION SUMMARY

Under general supervision, performs a variety of complex clerical duties according to established policies and procedures.

• May act as a cashier, accepting payments, entering payment information into the case management system, applying cash bonds to fines/costs and balancing cash drawer at the end of the day.
• Receives, distributes and files documents and other records according to established filing procedures.
• Confers with and provides information to staff, judges, attorneys or the public upon request.
• Enters and processes garnishments and subpoenas.
• May issue garnishments for civil cases and record the issuance and receipt of disclosures in the case management system.
• Prepares orders to seize property as needed.
• Operates bar code labeler and scanner, checking for clarity and exactness.
• Sorts and files civil infractions and traffic misdemeanors.
• May receive and process telephone and online credit card payments of fines, costs, restitution and other assessments, and enter payment information into the case management system.
• Prepares marriage licenses; may schedule wedding ceremonies.
• Responds to inquiries in person and via telephone, providing information to attorneys, law enforcement and the public, requiring the use of judgment and the interpretation of policies, rules or procedures.
• Performs complex data entry.
• Operates a computer terminal to record receipt of case documents and other pertinent case information in the case management system, including adjournments, dispositions, notices, judgments and other information.
• Enters civil infractions and traffic misdemeanors.
• Opens and processes a variety of civil matters including general civil, small claims and landlord/tenant cases and garnishments.
• Includes generating forms, correspondence and legal documents, filing papers, collecting fees and ensuring case scheduling and the service of process.
• Opens, enters and processes a variety of criminal matters including new cases, issuing notices, entering attorney appearances, dispositions, adjournments, etc.
• May serve as Court Clerk for the courtroom.
• Schedules court proceedings and hearings and enters the outcome into the computer.
• Reviews court files to determine readiness for hearings, trials, dismissals and other court proceedings; including checking for completeness of documentation.
• Assists other court clerks in the performance of their duties.
• May handle daily cash and deposit duties in the absence of the Court Finance Clark and/or Senior Court Clerk/Coordinator.
• May perform Certified Electronic Operator duties as necessary.
• May be deputized to swear-in misdemeanor warrants and/or swear-in litigants in the courtroom.
• Other duties as assigned.

Work is performed under the direction of the Court Administrator and Deputy Court Administrator with direct supervision by the Senior Court Clerk/Coordinator.

N/A

• Graduation from an accredited high school (GED acceptable) supplemented by technical training, college coursework and/or certification in a business, legal or office administration field required;
  Associate’s degree preferred.
• Verifiable equivalent professional work experience in a business, legal or office administration field may substitute for education.
• One to three years of responsible professional level work experience in a court or legal setting required.
• Proven customer service work experience desired.
• Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook; exercise sound judgment and decision making in accordance with policies and procedures; ability to research and problem solve independently; knowledge of County operations and functions; ability to prioritize and time manage; handle stressful situations, provide effective and friendly customer service; support the County's mission and values; ability to think critically where necessary.
• Knowledge or understanding of basic administrative tasks: operate standard office equipment; document management; prepare and maintain records, various correspondences and reports; answer general inquiries and refer as necessary; answer telephone calls, process mail, order supplies/equipment; prepare meeting agendas, attend meetings, record/transcribe/distribute minutes; entering, transcribing, recording, storing or maintaining information in written or electronic form with speed and accuracy; maintain calendars, arrange meetings, schedule rooms and equipment as necessary.
• Ability to communicate effectively and efficiently with management, co-workers and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond accordingly; communicate complex ideas through graphs, charts, presentations, reports or other professional correspondence.

• Ability to demonstrate predictable, reliable, and timely…