Admin, Finance and Procurement -Fast Food outlet

Position

Admin, Finance & Procurement Manager (Hybrid)

Port Elizabeth

3 days in-store / 2 days remote

Senior Operations Support

Full-time | Monday–Friday

The Admin, Finance & Procurement Manager is responsible for ensuring the smooth flow of stock, accurate financial administration, supplier coordination, and operational reporting for a fast food outlet. This role supports the Store Manager and works closely with the accountant to ensure the business runs efficiently, transparently, and profitably.

• 5-day work week
• 3 days in-store
• One day overlapping with the Store Manager’s off day
• 2 days remote

• Not required on-site
• Must be reachable for urgent matters only

• Manage supplier relationships and pricing
• Place approved stock orders based on Store Manager requests
• Track stock usage and trends
• Check delivery notes against invoices
• Resolve supplier discrepancies
• Maintain approved supplier lists

• Capture and organise all invoices and receipts
• Maintain expense records
• Prepare weekly finance packs for the accountant
• Assist with cash reconciliation reporting
• Track payments due and payment confirmations
• Ensure proper filing of financial documents

• Compile weekly stock reports
• Monthly procurement summaries
• Expense tracking reports
• Flag irregularities, shortages, unusual trends
• Maintain digital and physical filing systems

• Maintain and improve admin systems
• Ensure SOPs are followed
• Support audits and due diligence preparation
• Reduce dependency on informal processes

• Support Store Manager with admin overflow
• Stock planning
• Operational problem‑solving
• Act as secondary control point when Store Manager is off

• Minimum 3–5 years’ experience in Administration, Finance support, Procurement (preferably food or retail)
• Strong organisational skills
• Experience working with suppliers and invoices
• Comfortable working independently
• Basic accounting knowledge
• Computer literate (Excel, email, accounting software exposure)
• Trustworthy and detail‑oriented

• Accuracy and discipline
• Systems thinking
• Accountability
• Clear communication
• Problem‑solving
• Confidentiality