Procurement​/Buyer

Please note that the above vacancy is based in Perserverance between Uitenhage and Port Elizabeth

• Create Stock items on Eazy
• Ensure all Stock Item fields are correct
• Verification of usage (+/-3mnths) prior to setting of reorder levels
• Monthly Stock Take to be done
• Data on count sheets received from stores to be entered into Eazy
• All Variations must be investigated prior to Acceptance
• Once stock take is complete, Final Stock Take sheets must be printed and authorized by GM

• Raise orders for required stock items against relevant supplier/s as per quotes received for updated price
• Create order to be as reorder level on Eazy
• Confirm quoted prices are still valid
• Stock Purchase order to be authorized as per mandate, prior to order being placed with supplier
• Send order to supplier after authorization

• Upon receipt of BOM request quotes from suppliers prior to any purchases made
• Correspond/negotiate with supplier to obtain best possible prices
• Check order request to quotes received, ensure material / items are correct
• Group quotes received for items/material on correspondence to requester
• Raise order to best suitable supplier; price, availability, etc
• Purchase order to be raised using correct job card number / cost centre / stock item / van store
• Required delivery details (date/address/etc) to be noted on Purchase order
• Order must be approved according to mandate
• Place order with relevant supplier

• Orders that are incorrect to be cancelled and redone. No copying or editing of order as this creates confusion in Easy.
• Orders dated older than 7 days not able to be placed back into processing. Delivery dates to be updated daily to ensure that it can still be edited.
• Date of receiving to be checked and reflect actual receipt date
• Call out spares must be ordered against van stock only
• Freight for spares to be booked against job number and not van stock
• Welding Gas must only be booked to a Cost Centre
• Process order / purchase cost
• Order to be retained till goods received note handed in
• Delivery to stores :
  Stores receives on Eazy, paperwork handed to procurement to ensure accuracy
• Collection by Techs / Delivery on site :
  Procurement to receive on Eazy
• Upon receipt, the Delivery note must be compared against order to ensure all goods received are as per order
• Verify prices as per delivery note/invoice against order/quote
• Discrepancies to be addressed with supplier
• Request credit note where applicable
• Update receipts regularly in order for up to date costings
• Purchase order (line items) to remain on system for undelivered goods
• Follow up on outstanding orders on system
• Ensure all purchase orders delivered / collected in month are linked prior to month end run
• Submit order with relevant documentation to accounting for verification of correctness and accuracy daily
• Export CSV file per supplier daily, match paperwork as above with Eazy Supplier print of CSV file

• Ensure department adheres to standard business templates.
• No orders to be placed with supplier without authorization
• Stock transfers must be done on Eazy immediately
• Paperwork to be submitted to accounting soonest, at least before close of business daily
• Adhere to all company policies and procedures at all times and advise stakeholders of deviations in policy