Project Site Administrator

Duties will include:

• Provides site administrative support to the Project Manager and Site Manager.
• Interact with clients, subcontractors and visitors.
• Responds to emails and other digital queries and correspondence.
• Manages calendars for senior staff, including making travel arrangements.
• Drafts and edits letters, reports, and other documents.
• Inputs and updates information in databases and spreadsheets.
• Prepares meeting agendas and takes meeting minutes.
• Assist with weekly reports
• Coordinates logistics for meetings, including room setup and catering.
• Operates and maintains site office equipment, including printers, copiers, and IT.
• Research as requested and compiles and summarizes information for reports or presentations.
• Maintain Filing system online
• Works closely with other administrative staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.
• Data management and entry skills, including the ability to maintain filing online,
• Accurate record keeping
• Written communication skills
• Time management, multitasking, and flexibility
• Organizational skills
• Accuracy and attention to detail
• Supply management and inventory control
• Interpersonal skills, professional and courteous demeanors, excellent office and phone etiquette, and the ability to diffuse tense situations
• Ability to work well under pressure and navigate multiple deadlines
• Proactive approach to problem-solving and process improvement
• Ability to work well independently and in collaboration with others

Qualifications and requirements

• Grade 12;
  Diploma advantageous
• Proficient in MS office and Excel
• 2 – 3 years’ experience
• Understanding of basic bookkeeping processes
• Ability to use initiative to problem solve
• Reside in the local area
• Driver’s license with own transport