Executive HR Secretary

Renowned IT & Office Automation Company in Port Elizabeth is looking for an Executive HR Secretary to join their team.

Minimum Requirements:

HR Qualification is essential

Must have at least 2 years' experience working in HR

Must be proficient in Excel (Intermediate Level)

Duties:

Executive Secretary to Managing Director and Financial Manager

Assisting the Admin and Finance Departments with administration tasks

Updating and maintaining spreadsheets

Updating reports and distributing them timeously

Back scanning and scanning of existing filing systems

Efficient filing of all administrative paperwork

Maintaining up to date electronic filing system

Maintaining up to date certified company documents (bank letters, resolutions,)

Updating CRM (Custrack) with information, appointments and leads

Employee Relations; improving company culture, strengthen relationships and promote respectful engagements

Compliance;
Advising management team on employment law & regulatory concerns.

Management of employee performance.

Oversee Labour, POPIA & Covid compliance. Ensuring the organizations contractual obligations are met.

Oversee document confidentiality, distribution, security & destruction.

Administration;
Oversee electronic document & content management.

Developing procedures to make the workplace more efficient & to maximize profitability.