Audit Administrator

Short Summary of the purpose of the role

Ensure that adequate administrative support is provided to the audit department and the training officer

Grade 12

• Organisational skills
• Filing accuracy
• Teamwork
• Time management

• Experience working in an audit department in an administrative role
• Communication (verbal and written)
• Confidentiality
• Ability to handle pressure and a high workload

Microsoft Office (advanced level)

Great Soft (advantageous)

• Timesheets - check and approve audit department timesheets (weekly)
• Task creations - linking task codes to clients for timesheets
• Approval of travel and overtime claims.
• Tax documents from EFILING - pulling tax documents from EFILING for clerks
• Do deed searches for the firm
• Arrange training for the audit department
• Year planning - planning of all audits and review jobs
• Stock counts - planning of stock counts
• Travel arrangements for audit staff (allowances, accommodation, car rental, flights)
• Bank confirmations - requesting bank confirmations from confirmation.
• Confirm start dates of audits

• Task creations
• Fee creations
• New task codes
• Pull monthly timesheet reports from managers and directors

• Invoicing
• Sending statements
• Following up on debtors

• Logbooks of PKF(PE) vehicles to be kept up to date at all times.
• Determine the process when you are not in the office.
• Maintenance of vehicles
  • Regularly physically inspect the vehicles as and when they come back from a job.
  • Before any employee makes use of a vehicle, they must inspect and when done inspect and make note of anything in case something happens on the road
  • Inspection by staff and audit administrator
  • Organize service or any maintenance issues.
  • Monthly report (before the Friday before 1stMonday / last week of the month to be sent to the managing director)
    • Scan logbooks
    • Scheduled maintenance
    • Kilometres
• Ensure everyone has a valid driver's license(on file) if using the company car.

• Compliance with the firms System of Quality Management (SOQM), policies and procedures.
• Compliance with the firms Employee Code of Conduct which consists of the firms HR policies, SAICA, IRBA, and IESBA Codes of Conduct.

Support directors and the audit department