Shipping, Receiving & Logistics Coordinator

Shipping, Receiving & Logistics Coordinator About Vitacore:

At Vitacore, we integrate cutting-edge research and technology with a profound commitment to sustainability and innovation. Established in 2020, Vitacore is driven by our mission to develop transformative products and services that address critical global issues, ensuring ethical practices and effective outcomes for the betterment of humankind and the planet.

Our journey began with a focus on the healthcare sector, where we became leaders in manufacturing and recycling single-use protective equipment. Today, we apply our expertise and innovative spirit to broader challenges—developing advanced technologies, sustainable practices, and manufacturing processes that redefine what is possible across various industries.

Vitacore is seeking a detail-oriented and hands‑on Shipping, Receiving & Logistics Coordinator to join our fulfillment team. This role plays a key part in ensuring that materials and products move accurately, efficiently, and on time across all Vitacore operations.

The ideal candidate will have a strong background in global shipping and logistics, excellent organizational skills, and a collaborative mindset. You will work closely with project managers, buyers, engineers, and customers to coordinate shipments, manage warehouse operations, and support internal logistics functions.

This is a non-supervisory, cross-functional position that requires both independence and teamwork in a fast‑paced environment.

• Plan, schedule, and manage all inbound and outbound shipments (domestic and international) for projects, including PO/WO parts and vendor onboarding.
• Negotiate freight rates, prepare competitive bids (RFPs), and maintain relationships with carriers and logistics providers.
• Prepare and maintain shipment documentation (bills of lading, customs paperwork, HS codes) and ensure compliance with Incoterms 2020 and regulatory requirements.
• Track and trace shipments, monitor delivery status, and communicate updates to stakeholders.
• Review freight invoices, create freight POs, and assist with freight spend analysis.

• Inspect, verify, receive, and record incoming goods, updating internal spreadsheets and systems.
• Prepare, pack, and label outgoing shipments according to company and regulatory standards.
• Load and unload trucks, arrange pickups, and organize goods for distribution.
• Maintain accurate inventory records and replenish stock as needed.

• Organize warehouse and yard areas, stock shelves, and maintain a clean, safe workspace.
• Assist customers and internal teams with order inquiries and logistics information.
• Operate warehouse equipment including Raymond Reach trucks, counterbalance forklifts, and other material‑handling machinery.

• 3–5 years of experience in global shipping/logistics (ocean, air, courier); 5+ years in shipping & receiving preferred.
• Strong understanding of customs processes, HS codes, country of origin, Incoterms 2020, and hazardous goods transport.
• Proficient in Microsoft Office 365 and ERP systems;
  Power BI experience is an asset.
• Excellent organizational, communication, and problem‑solving skills with a focus on customer service.
• Ability to lift up to 50 lbs and stand for extended periods.
• Team player with strong attention to detail and the ability to work independently in a fast‑paced, changing environment.
• Willingness to travel to other sites in Canada and flexibility to assist across multiple business functions.

• $28-30 CAD hourly salary.
• Health & Dental benefits.
• 2 weeks paid.
• Tuition Assistance Program.
• Multiple company events throughout the year.